Events & Logistic Support Coordinator
Full-time
Philippine Dragon Media Network Corp.
1. Event Logistics & Support
- Assist in the setup/ ingress and teardown/ egress of events, staging, and on-site equipment
- Coordinate deliveries, inventory movement, and logistics tracking
- Ensure event assets and equipment are properly secured, labeled, and transported
- Support venue preparation, supplier coordination, and loading/unloading of materials
2. Project Assistance
- Support project managers and event leads in administrative and physical event execution
- Attend meetings or venue oculars when needed and provide post-meeting summaries
- Document event processes(e.g., setup photos, checklists, logistic reports)
- Liquidation reports/ Post report
3. Supplier & Vendor Coordination
- Assist in sourcing suppliers for event needs (e.g., printing, fabrication, logistics, rentals, etc.)
- Follow up with suppliers on production and delivery timelines and report to event lead
- Assist in booking logistics-related services such as van rentals, transport, manpower, etc.
- Maintain a basic tracker of vendor contact details, rates, and reliability
4. Manpower Sourcing & Management
- Help source, recruit, and coordinate outsourced manpower such as volunteers, event PAs, and on ground crew
- Assist in briefing, assigning tasks, and monitoring performance of support staff during event days
- Maintain a roster of reliable freelancers and volunteers for future use
5. Internal Support
- Ensure warehouse or storage areas are organized and up to date
- Help manage event material inventory and flag low stocks to the team
- Support general office/event errands as needed
- Support in procurement for event needs
6. Other Duties
- Perform other related tasks or assignments as required by the management and project needs
Qualifications:
- Education: Bachelor's Degree in Hospitality Management, Tourism, Marketing, Communication, or a related field.
- Proven Experience: Minimum 2 years of experience in event coordination or a related field
- Supplier Network: Established relationships with a variety of event suppliers and vendors
- Production Knowledge: Understanding of event production elements, including lighting, sound, and staging
- PR Skills: Ability to generate positive media coverage and manage public relations for events
- Communication & Coordination: Excellent communication and organizational skills, with the ability to multitask and prioritize effectively
- Problem-Solving Skills: Ability to think critically and resolve issues calmly and efficiently
- Independent & Resourceful: A self-starter who can take initiative and complete tasks with minimal supervision
Bonus Skills:
- Leadership Potential: Demonstrated ability to motivate and guide others
- Creative Flair: A knack for bringing fresh and innovative ideas to the table
- Tech Savviness: Proficiency in event management software and online tools
Vacancy posted a month ago
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