Receptionist/Jr. Administrative Support Assistant
Geodata Systems Technologies Inc.
JOB DESCRIPTION
Geodata Systems, the premier provider of smart mapping and spatial analytics solutions in the Philippines, is looking for (2) Administrative Support Assistant/Receptionist who will perform a wide range of administrative and office support activities for PSD & GDPS. Also for the department director, managers and the organization as a whole to facilitate efficient operation.
Responsibilities
- Plot schedule of training and seek approval from Training Supervisor/Manager
- Send invitation and registration form to clients with outstanding training slots and get their confirmation for the scheduled class
- Send letter of invitation or training quotation with training details (e.g. course description, pricing, and schedule) if there's an inquiry
- Send reminder to participants thru email with attachments (e.g. Instructor's profile, course timetable, route map going to Geodata office)
- Print master copy of training manuals to be photocopied (if there's no print out yet and if there's an update on the course version) as well as cover page ; double check the documents to be printed verified to TS and PCOLS ; verified final printing of training materials to Training Supervisor
- Reserve vehicle and process messengerial request for the manuals to be sent for photocopying and picked-up
- Prepare and print forms to be used: attendance sheet, ID, name standee, door sign, pre and post assessment form ( for onsite)
- Prepare training supplies (yellow paper and pencil)
- Follow-up thru email or call participants who are not in the class yet
- Prepare print, sign training certificates (Geodata and Esri) and certificate of appearance
- Order and prepare food for participants (am and pm snack and lunch)
- Update training participants database and send to Marketing Division quarterly ( Marketing and Training OneDrive)
- Prepare and print liquidation and RFF of training expenses and photocopy of training manuals and submit it to Finance once signed. c/o HR
- Monthly - PSD Personnel Utilization report to be emailed to respective department
- Assist in all documents for HelloSign request and RFF registry
- Scheduling Signature (when instructed)
- Arrange meeting in the Office (when instructed)
- Perform other functions as may be assigned by the Immediate superior & the Administrative Manager.
Job Location: Geodata Systems |Strata 100 Bldg., Ortigas, Pasig City
Work Setup: Onsite (Mon-Fri)
Temporary Employment Duration: 3 months, under Agency
Vacancy posted 21 days ago
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