Accounting Assistant

The Accounting Assistant is responsible for supporting the Finance and HR teams in executing accurate and timely payroll processing, statutory benefits administration, tax compliance, accounting documentation, and general administrative support. This role ensures strict adherence to regulatory requirements and company policies while maintaining efficient record-keeping and internal reporting.

Payroll and Benefits

· Accurately compute employee payroll, including 13th-month pay, tax annualization, and final pay computations.

· Verify employee attendance and overtime records for payroll processing.

· Address and resolve payroll and benefit-related inquiries in a timely and professional manner.

· Handle employee registration/enrollment with government agencies (SSS, PhilHealth, Pag-IBIG).

· Process and update government contributions and loan payments through respective portals. Prepare and file statutory government reports, remittances, and related documentation on time.

· Facilitate employee benefits claims such as maternity, sickness, and calamity assistance.

· Monitor employee and dependent enrollments to HMO to ensure alignment with billing statements.

· Process benefit-related invoices and ensure prompt payment through the designated government portals and banking channels.

· Facilitate reimbursement and claims for incentives, bonuses, and commissions through company banking systems.

Accounting/ Tax compliance

· Maintain accurate and organized documentation for financial and tax-related records including BIR forms, invoices, receipts, purchase orders, billing statements, and delivery receipts.

· Generate BIR Form 2307 and provide proof of payment and tax forms to vendors.

· Support tax compliance processes including the preparation and filing of VAT, income tax, withholding tax, and business taxes with BIR and local government offices.

· Record weekly journal entries in QuickBooks based on financial transactions.

Administrative and Support Functions:

· Maintain and update databases related to accounting, payroll, benefits, and tax matters.

· Generate and submit weekly, monthly, and annual reports to management as required.

· Assist in drafting and updating internal company policies, procedures, and official communications.

· Support the organization of employee engagement activities and annual corporate events.

· Perform additional duties as may be assigned by the Supervisor or Department Head.

· A solid 2 years experience required for this position in processing of payroll, SSS, Philhealth and Pag-ibig.

· 2 years of experience in using Quickbooks Online and Payroll/ HRIS system.

· Graduate of Finance, Accounting

· Adequate knowledge of Philippine statutory benefits (SSS, PhilHealth, Pag-IBIG) including their implementing rules and procedures.

· Familiarity with BIR regulations and filing monthly/quarterly /annually reports, withholding tax, annualization, Alphalist, compensation tax, etc.

· Has the ability to effectively manage high volume administrative tasks, data entry, and high accuracy. Can manage multiple tasks.

· Excellent English communication skills (written and verbal).

· High attention to detail with a proven track record of accuracy and precision in handling financial data.

· Strong analytical with high attention to details.

· Skilled in resolving discrepancies and applying sound financial judgment.

· Proficient in Excel (formulas, pivot, sorting, etc), Powerpoint, and basic reporting tools

Requirement:

· Have a stable internet connection, at least 50mbps and have a backup connection of 50mbps.

· A conducive working environment at home. Must be away from noisy background and any kind of distraction.

· Open to accommodating working on holidays, as necessary to finish filing and payment to government agencies and computation of payroll.  

· Occasional fieldwork to government agencies like SSS, Philhealth and Pag-ibig.