Accounting Assistant

This job reports directly to Accounts Payable Supervisor and generally responsible for processing of supplier invoices and billings and issuing payment, as well as processing of employee related expenses. Perform accounting and clerical duties related to efficient maintenance and processing of accounts payable transactions.

Responsibilities

• Ensures compliance of supplier’s invoices and billings received with the company policies before payment processing.
• Processes supplier invoices and ensures correct charging of financial accounts and taxes.
• Processes import charges, utilities & other expenses, check and deposit slips if applicable.
• Encodes and prepares purchase vouchers and payment vouchers.
• Issues check to suppliers and ensure proper receipts are received.
• Performs supplier Statement of Account reconciliation.
• Communicates and monitor status of billing conflicts and disputes and ensure suppliers payment are up to date.
• Monitors unreleased and outstanding checks.
• Releases the Certificate of Creditable Tax Withheld at Source (BIR Form 2307) to suppliers.
• Maintain proper and orderly filing of vendors processed billings and payments.
• Flag and clarify any unusual or questionable invoice items or prices.
• Assist with month end closing and provide supporting documents for audit.
• Process salesman and employee reimbursement, medicine reimbursement, apprentice incentives, cash advances.
• Encodes bank transfer processed by Treasury and advise remittance details for open account transactions.
• Provides documents such as invoice and official receipt to Tax Section for tax credit.
• Ensure update and complete records files.