Administrative VA

HIRING: Administrative Virtual Assistant

We are looking for a highly organized and detail-oriented Administrative Virtual Assistant to support the day-to-day operations of a US-based custom signage company. In this role, you will provide administrative support, coordinate projects, assist with customer communication, maintain organized records, and help keep business operations running efficiently. If you're proactive, organized, and enjoy working in a fast-paced environment, we'd love to hear from you.

Responsibilities

• Answer and respond professionally to customer inquiries via phone and email.
• Provide clients with updates regarding orders, project timelines, and pickups.
• Schedule appointments, meetings, and installation schedules.
• Prepare quotes, invoices, work orders, and other administrative documents.
• Maintain organized digital files for projects, invoices, and customer records.
• Track incoming jobs and coordinate updates with the production team.
• Assist in ordering materials and office supplies as needed.
• Monitor inventory levels and notify management when replenishment is required.
• Coordinate with designers, fabricators, and installers to ensure projects stay on schedule.
• Update internal systems and project records accurately.
• Follow established workflows and standard operating procedures (SOPs).
• Perform general administrative tasks to support daily business operations.

Qualifications

• Previous experience as an Administrative Assistant, Virtual Assistant, Office Administrator, or similar role.
• Excellent verbal and written English communication skills.
• Strong organizational, multitasking, and time management abilities.
• High attention to detail and excellent problem-solving skills.
• Proficiency in Google Workspace and Microsoft Office.
• Comfortable learning and using cloud-based software and business systems.
• Professional customer service and communication skills.
• Ability to work independently while managing multiple priorities.
• Experience in construction, manufacturing, signage, printing, or commercial services is an advantage.
• Experience with CRM systems is a plus.

Compensation

• $4–$5/hour
• Full-Time and Part-Time opportunities available

Schedule

• Monday to Friday
• Night Shift (US Business Hours)

Apply

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Empowering digital professionals in Pampanga and beyond.

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Note:   Due to the high volume of applications we receive, only candidates whose qualifications closely match the requirements of the position will be contacted by our recruitment team. If you do not hear from us within  two (2) weeks of the application closing date, please consider your application unsuccessful at this time. We appreciate your interest in joining our team and encourage you to apply for future openings that match your skills and experience.

Data Privacy Notice:

By submitting your application, you consent to the collection, processing, and storage of your personal information for recruitment purposes. Applicant information may be retained in our recruitment database for consideration in current and future opportunities for up to 6 months, unless deletion is requested.

Your information will only be accessed by authorized recruitment personnel and may be shared with clients for endorsement purposes related to job applications.