Document Controller

Job Summary

We are seeking a detail-oriented and organized Document Controller with construction industry experience to manage, maintain, and control project documentation throughout the project lifecycle. The successful candidate will ensure that all drawings, specifications, reports, correspondence, submittals, and other project documents are properly recorded, distributed, updated, and easily accessible to authorized personnel.

Key Responsibilities

• Manage and maintain the project document control system and database.
• Receive, register, classify, and distribute incoming and outgoing project documents.
• Control the revision, status, and distribution of construction drawings and technical documents.
• Ensure the latest approved drawings and documents are available to project teams.
• Maintain document registers, transmittals, drawing logs, submittal logs, and other tracking records.
• Coordinate the submission, review, approval, and distribution of technical documents and shop drawings.
• Monitor document workflows and follow up on overdue submissions, reviews, and approvals.
• Ensure documents are properly filed and archived in accordance with company and project procedures.
• Maintain accurate records of RFIs, method statements, material submittals, inspection requests, and other project documentation.
• Coordinate with project managers, engineers, consultants, contractors, subcontractors, and other stakeholders regarding documentation.
• Ensure document control procedures comply with project requirements and quality standards.
• Assist with project close-out documentation, including as-built drawings, operation and maintenance manuals, warranties, and handover documents.
• Maintain confidentiality and security of sensitive project information.
• Prepare regular document control reports and status updates for management.

Qualifications and Requirements

• Bachelor’s degree or diploma in Construction Management, Engineering, Business Administration, or a related field is preferred.
• 2–5 years of experience in document control, preferably within the construction or engineering industry.
• Knowledge of construction drawings, specifications, submittals, RFIs, transmittals, and project documentation.
• Proficiency in Microsoft Office , particularly Excel, Word, and Outlook.
• Experience with document management systems such as Aconex, Procore, Autodesk Construction Cloud, SharePoint, or similar platforms is an advantage.
• Strong organizational and time-management skills.
• Excellent attention to detail and accuracy.
• Good written and verbal communication skills.
• Ability to work under pressure and manage multiple documents and deadlines.
• Ability to coordinate effectively with multiple departments and project stakeholders.

Key Competencies

• Document management and control
• Construction documentation
• Attention to detail
• Organization and time management
• Communication and coordination
• Record keeping
• Problem-solving
• Confidentiality and professionalism
• Ability to work independently and as part of a project team