Permitting Coordinator

Join Our Team!

We are looking for a highly organized and detail-oriented Construction Administrator to support permitting, inspections, documentation, and compliance activities for HVAC, plumbing, electrical, and residential installation projects.

In this role, you will manage multi-jurisdiction permit applications, coordinate inspections, maintain accurate project records, support customers and field teams, and ensure all work meets regulatory requirements. You will play a critical role in keeping projects on track by securing timely approvals, maintaining compliance, and supporting operational efficiency across multiple installation projects.

This position is ideal for professionals with experience in construction administration, permitting, project coordination, or trade support who thrive in a fast-paced and detail-driven environment.

What Is Your Mission?

You will provide exceptional service to our partner brands by:

• Preparing, submitting, and managing permit applications for water heater, electrical, plumbing, and HVAC installations across multiple jurisdictions
• Tracking permit statuses, inspections, and final approvals to ensure projects are completed and closed out on time
• Submitting permits to customers and responding to permit-related inquiries through phone and email
• Coordinating inspection schedules with customers, technicians, and municipal inspectors
• Maintaining accurate permit records using company databases and project management systems
• Reviewing inspection results, resolving failed inspections, and arranging re-inspections when required
• Ensuring all required documentation, including installation photos, as-built drawings, certificates, and compliance records, is properly maintained and filed
• Building and maintaining positive relationships with permitting offices, inspectors, local utilities, and other regulatory agencies
• Monitoring changes to permitting codes, fees, regulations, and jurisdictional requirements that may impact operations
• Supporting technicians, field teams, and office personnel with permitting requirements and compliance guidance
• Assisting accounting and compliance teams with permit-related invoices, receipts, and documentation management
• Contributing to process improvements that enhance permitting efficiency, compliance, and project delivery

Requirements

Qualifications

• College graduate in any field
• Minimum of 2 years of experience in permitting, construction administration, HVAC/plumbing/electrical coordination, or related trade support functions
• Experience working with building departments, permit portals, municipal agencies, or trade permit systems
• Working knowledge of residential building, electrical, plumbing, and mechanical codes is preferred
• Proficiency in Microsoft Office applications, including:
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Experience managing multi-jurisdiction permitting workflows and coordinating project documentation

Skills & Competencies

• Strong organizational skills with the ability to manage multiple projects, requests, and deadlines simultaneously
• Excellent verbal and written communication skills
• Strong customer service and stakeholder management abilities
• Exceptional attention to detail and commitment to maintaining accurate records
• Problem-solving mindset with the ability to resolve permitting and inspection-related issues efficiently
• Ability to prioritize tasks and perform effectively in a fast-paced environment
• Strong collaboration skills with the ability to work across multiple teams and departments
• Ability to work independently while maintaining a high level of accountability
• Compliance-focused approach with a commitment to accuracy and quality

Benefits

Perks you will experience in iSupport:

- Free lunch meal, fruits, snacks, and drinks (If you are in an onsite shift)

- Onsite gym with a free professional instructor.

- Weekly fitness activity and an annual fitness challenge where you can win up to 70,000 PHP.

- Weekly engagement activities with prizes that are up to 3,000 PHP.

- Free upskilling academy to improve your performance and skillset.

- State-of-the-art facilities from toilets to your workstation.

- Amenities such as sleeping quarters, game area, chat room, shower room.