Accounts Payable Officer

Keep financial operations running smoothly and accurately at Smartsourcing!

Hi! We're Smartsourcing , and we're looking for an Accounts Payable Associate to join our team full-time and onsite . In this role, you'll manage and maintain accurate records of company payables, ensuring invoices and payments are processed on time while supporting financial integrity and strong vendor relationships. If you're detail-oriented, organized, and passionate about financial accuracy, this role is for you.

Where? JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 Cebu

Your Role as an Accounts Payable Officer

As an Accounts Payable Officer , you'll be responsible for end-to-end AP processes, from invoice verification to payment execution and reconciliations. You'll work closely with internal teams and vendors to ensure accuracy, compliance, and efficiency across all payable transactions. This role is ideal for someone who thrives in a structured, process-driven environment and takes pride in getting the details right.

Key Responsibilities

Invoice Processing & Verification

• Review and verify invoices for accuracy and completeness
• Identify and resolve discrepancies before payment
• Ensure compliance with financial procedures and controls

Payment Processing

• Execute weekly payment runs and urgent payments
• Ensure all payments are properly approved and documented
• Prevent duplicate or erroneous payments

Accounts Payable Mailbox Management

• Monitor and respond to AP-related emails and inquiries
• Coordinate with vendors and internal stakeholders
• Provide timely updates and resolution to concerns

Month-End Closing Activities

• Perform AP-related month-end tasks and reconciliations
  
• Ensure completeness and accuracy of financial records
• Support reporting and closing requirements

Banking & Financial Transactions

• Perform daily banking tasks and transactions monitoring
• Reconcile financial transactions accurately
• Identify and escalate discrepancies promptly

Purchase Orders & Expense Management

• Concert and validate purchase orders against invoices
• Process corporate card transactions
• Ensure proper allocation and documentation of expenses

Compliance & Process Improvement

• Ensure adherence to financial controls and policies
• Prevent duplicate, erroneous, or fraudulent payments
• Contribute to process improvements and efficiency initiatives

AI Readiness & Digital Enablement

• Use approved AI tools responsibly and in compliance with company policies
• Participate in AI training and continuous improvement initiatives
• Identify opportunities to improve workflows through automation
  

What Makes You a Strong Fit

• Bachelor's degree in Accounting, Finance, Business Administration, or related field
• At least 3 years of experience in Accounts Payable or Accounting
• Strong understanding of AP Processes, financial controls, and compliance standards
• Proficiency in Microsoft Excel and Office tools
• Experience with accounting systems and email platforms

Benefits

Step Into the Smartsourcing Experience
Smartsourcing was created with one mission: to change lives. We're here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fifth year running, we've been recognized as one of HR Asia's Best Companies to Work For. This award isn't just a title, it's a testament to our commitment to making Smartsourcing an incredible place to build a career.

Why You'll Love Working Here
At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That's why we're all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here's just a glimpse of what we offer:

• 5-day Christmas Leave (unwrap real time off)
• Healthcare from Day 1 for you and your family (because healthcare matters)
• Free lunch and barista-crafted coffee daily (we take our caffeine seriously)
• Night shift differential for evening schedules
• Subsidized gym membership and sports wellness clubs including hiking and free-diving
• Smartsourcing Exclusives (deals made just for you)
• Themed BFFs, monthly knockoffs, summer parties
• Community give-back programs and personal development workshops
• And so much more!

We're not just another outsourcing company. Were building something that actually matters here a place where good work meets good culture.

If you're ready to bring accuracy, efficiency, and impact to finance operations, apply now and join our team!