Sales & Accounting Admin Officer
Full-time
Microprint Systems Inc.
Sales Administration
- Provide general office support, which can include answering phone calls, sorting emails, and arranging appointments.
- Plan meetings and take detailed minutes
- Assist with the booking of flights and hotels for business trips abroad and locally
- Manage the schedule of sales agents and technicians
- Responsible for filing and safe keeping of legal documents and other business related documentation
- Custodian for office supplies
- Monitor and process expenses related to usage and preventive maintenance of service truck, service car and motorcycles
- Monitor and process payment to third party vendor (ex. security guard agency, accounting and law firms, etc.)
- Regular update of spreadsheets and databases as required by management
- Encoding and data analysis of sales and expenses related transactions
- Check and validate sales and expense reports, inventory reports against supporting documents (invoices, expense reimbursement forms, inventory pull out forms, bank documents, etc.)
- Liaise with other administrative assistants to handle request and queries from senior management
- Responsible for preparing business quotations and proposals, securing the appropriate approvals before sending to client.
- Assist with sourcing and procurement of marketing materials/supplies (brochures, fliers, catalogs) required for day to day operations and also for events and exhibits needs
- Assist with the organization and coordination of marketing and promotional events, such as conferences, exhibitions, trade shows.
- Assist with the production and uploading of materials on social media/e-commerce pages
- Communicate directly with clients and provide general support to visitors
Accounting
- Tracking and recording of accounts receivable
- Reconcile accounts receivable and bank statements
- Computation of sales commission
- Analyzing financial data and managing employee and business expenses
- Maintaining internal controls and accounting systems to support accuracy and prevent fraud
- Conducting internal audits and variance analysis to identify trends or discrepancies
QUALIFICATIONS AND REQUIREMENTS
- Bachelor’s degree in accounting or finance.
- Proficient in Microsoft Office applications
- Strong analytical and problem-solving skills
- Attention to details
- Excellent organizational skills with ability to multitask
- Excellent time management skills with ability to prioritize tasks
- Excellent written and communication skills
- Customer oriented, patient, and confident personality
- Team-player with ability to build relationships with a wide variety of people
Vacancy posted a month ago
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