Virtual Admin Assistant

Administrative Assistant (Part-Time | Remote)

About the Role
LTD Scale is seeking a detail-oriented and highly organized Administrative Assistant to support the daily operations of a growing professional services company. This role is ideal for someone who enjoys creating structure, managing multiple administrative functions, and providing exceptional support to both clients and leadership.
As a key member of the team, you'll help keep operations running smoothly through communication management, invoicing, project coordination, recordkeeping, and administrative support.

Schedule

• Monday through Friday
• 9:00 AM – 12:00 PM Pacific Time (PT)
• 15 hours per week

Key Responsibilities

• Answer incoming phone calls professionally and courteously
• Monitor and respond to company email inquiries
• Create, organize, and manage tasks and projects within Monday.com
• Draft client quotes, proposals, and related documentation
• Prepare contracts and client-facing documents
• Process online purchases and purchasing requests as needed
• Track employee and contractor hours
• Generate and send client invoices through QuickBooks Online
• Maintain spreadsheets, reports, and administrative records using Excel and Google Sheets
• Organize digital files and company documentation
• Assist with various operational and administrative projects
• Provide day-to-day administrative support to leadership

Qualifications
Required

• Previous experience as an Administrative Assistant, Executive Assistant, Office Coordinator, or similar role
• Experience using Monday.com (required)
• Proficiency in Microsoft Excel and/or Google Sheets
• Experience with QuickBooks Online or similar invoicing software
• Excellent verbal and written communication skills
• Strong organizational and time-management abilities
• Professional phone etiquette and customer service skills
• High attention to detail and accuracy
• Ability to work independently in a remote environment
• Reliable internet connection and dedicated workspace

Preferred

• Experience supporting marketing, creative, advertising, or professional services businesses
• Experience preparing contracts, proposals, and client-facing documentation
• Familiarity with CRM systems and project management platforms

What We're Looking For
The ideal candidate is proactive, dependable, and highly organized. You enjoy creating order, following through on details, and supporting a team behind the scenes. You're comfortable communicating with clients, managing competing priorities, and taking ownership of administrative processes from start to finish.

Compensation & Benefits

• Competitive compensation based on experience
• Paid sick leave
• Retirement plan with company matching contribution available
• Fully remote work environment
• Growth opportunities as the company expands
• Collaborative and supportive team culture

Why Join LTD Scale?

• Work with a growing and dynamic organization
• Enjoy a flexible, fully remote work environment
• Be part of a supportive team that values initiative and accountability
• Gain exposure to a variety of business operations and leadership functions
• Opportunity for increased responsibilities and growth as the company expands

If you're a self-starter who enjoys keeping operations organized and helping businesses run efficiently, we'd love to hear from you.