Virtual Assistant
Global Hola
Job summary
We are seeking a detail-oriented Virtual Assistant to support the daily operations of our client, an established trucking company operating a fleet of approximately 30 semi-trucks across the United States. Your primary responsibility will be to handle administrative tasks such as email management, filing, onboarding support, and maintaining organized systems, enabling smooth business operations.
Work schedule
- Full-time, 40 hours per week
- 8am to 5pm Central US Timezone
Responsibilities
- Manage daily email correspondence, including drafting, responding, organizing, and prioritizing messages effectively.
- Organize and maintain electronic filing systems, ensuring all vehicle documents and equipment files are updated, accurate, and readily accessible.
- Assist in the pre-onboarding and onboarding processes of new drivers, ensuring all necessary documentation and information is collected and recorded efficiently.
- Ensure consistent follow-up and follow-through on tasks assigned by the client, proactively identifying and addressing any operational needs.
- Support the client with general administrative tasks, system organization, and operational record-keeping.
- Coordinate effectively with existing dispatch teams and other operational staff to support efficient fleet management.
Qualifications
- Proven experience in administrative support, virtual assistance, or a similar role, preferably within the trucking, logistics, or transportation industry.
- Exceptional organizational and time-management skills with meticulous attention to detail.
- Strong written and verbal communication skills, capable of drafting clear, concise emails and managing correspondence professionally.
- Comfortable quickly learning and managing new software tools and business systems.
- Reliable, proactive, and able to work independently while maintaining strong collaboration with remote team members.
- Bachelor’s degree in Business Administration, Logistics, Transportation Management, or related field preferred.
Other requirements
Computer/laptop
Processor: Intel Core i5 or higher
RAM: 8GB or higher
Storage: 256GB SSD or higher Operating
System: Windows 10 or macOS
Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher
Battery Life: Minimum of 8 hours
Internet
10 Mbps download and 5 Mbps upload
Accessories
Webcam
Noise-canceling headset with mic
Work set-up
Professional/presentable background
Quiet and distraction-free area
Vacancy posted 20 days ago
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