Administrative Specialist/Assistant
Full-time
XM Global Solutions
The Administrative Officer is responsible for providing administrative, bookkeeping, and compliance support to ensure smooth day-to-day business operations. The role includes maintaining records, assisting with financial documentation, processing basic legal and government-related requirements, and coordinating with internal teams and external agencies when necessary.
Key Responsibilities
Administrative Support
- Perform general administrative and clerical duties.
- Maintain organized filing systems for company records and documents.
- Prepare reports, correspondence, and internal documentation.
- Coordinate meetings, schedules, and office-related activities.
- Handle office supplies, vendor coordination, and operational support tasks.
Bookkeeping & Financial Records
- Assist in maintaining accurate bookkeeping records.
- Record expenses, payments, invoices, and petty cash transactions.
- Prepare basic financial reports and documentation.
- Coordinate with accountants or external auditors when needed.
- Ensure proper filing and safekeeping of financial records.
Legal & Documentation Support
- Assist in the preparation and processing of basic legal documents and contracts.
- Maintain corporate records, permits, licenses, and business registrations.
- Coordinate notarization, document submission, and related administrative processes.
- Monitor document expiration dates and renewal schedules.
Government Compliance Support
- Assist with government compliance requirements and filings.
- Coordinate submissions and processing with agencies such as:
- BIR
- SEC
- DTI
- SSS
- PhilHealth
- Pag-IBIG
- LGU offices
- Help ensure timely renewal of permits, registrations, and statutory requirements.
Qualifications
Education
- Bachelor’s Degree in Business Administration, Accountancy, Office Administration, Legal Management, or related field preferred.
Experience
- Experience in administrative work, bookkeeping, or office operations is an advantage.
- Familiarity with government compliance processes and documentation preferred.
Required Skills
- Basic bookkeeping and recordkeeping skills
- Knowledge of office administration procedures
- Familiarity with government transactions and compliance processing
- Basic understanding of legal and corporate documents
- Strong organizational and multitasking skills
- Attention to detail and confidentiality
- Good written and verbal communication skills
- Proficiency in Microsoft Office or Google Workspace
Vacancy posted a month ago
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