Administrative Specialist/Assistant
Full-time
Dempsey Resource Management Inc.
Job Summary
The Administrative Staff provides essential clerical, operational, and organizational support to ensure smooth daily
office operations. They act as the primary point of contact for routine inquiries, manage filing systems, coordinate
schedules, and assist various departments to maintain workplace efficiency.
Key Responsibilities
• Office & Operational Support: Organize hard copy and digital records, direct phone inquiries, greet visitors, and handle incoming/outgoing mail and deliveries.
• Calendar & Meeting Coordination: Schedule meetings, manage calendars, prepare conference rooms, distribution of memos, and record meeting minutes when required.
• Inventory & Supplies: Monitor office supply levels, track inventory, and place orders with vendors to maintain required stock.
• Documentation & Reporting: Prepare, draft, and format emails, memos, letters, expense reports, and basic spreadsheets using office software.
• Vendor & Facility Support: Liaise with maintenance, IT, and external contractors to ensure office equipment and facilities remain operational.
Key Qualifications & Requirements
• Education: High school diploma required; Bachelor's or Associate's degree in Business Administration or a related field preferred.
• Software Proficiency: Strong working knowledge of MS Office (Word, Excel, Outlook, PowerPoint) or Google Workspace.
• Core Competencies: Excellent written and verbal communication, high attention to detail, time-management abilities, and strong organizational skills.
Work Setup: Mandaluyong – On-site / Full-time
Vacancy posted 5 days ago
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