Operations Assistant/Specialist
Full-time
Civie Heavy Equipment Resource Inc
Summary:
The Operations Assistant/Specialist supports the daily operational activities of the company, ensuring smooth and efficient workflows in equipment rentals, dispatch, logistics, and customer interactions. They play a critical role in maintaining the company’s reputation for reliability and excellence in service.
---
**Equipment Coordination:**
- Schedule and dispatch heavy equipment for rentals in coordination with customers and drivers/operators.
- Maintain an updated log of active rentals, availability, and return schedules to minimize equipment downtime.
**Customer Support:**
- Address customer inquiries regarding equipment specifications, availability, and pricing.
- Assist in resolving operational concerns, such as delivery delays or equipment issues, in a timely and professional manner.
**Inventory and Maintenance Oversight:**
- Monitor the inventory of heavy equipment, parts, and tools to ensure availability for client needs.
- Track equipment usage and schedule preventive maintenance or repairs, liaising with mechanics and technicians.
**Logistics Management:**
- Plan delivery routes for equipment transport, considering cost-efficiency and timeliness.
- Ensure the required permits, documents, and safety protocols for equipment transport are adhered to.
**Record-Keeping and Reporting:**
- Maintain accurate records of contracts, invoices, rental agreements, and customer data.
- Prepare daily, weekly, and monthly operational performance reports for management review.
**Compliance and Safety:**
- Enforce compliance with company policies, industry standards, and government regulations, such as load limits and safety practices.
- Conduct regular inspections to ensure all dispatched equipment meets safety requirements.
**Process Improvement:**
- Identify and propose strategies to streamline operations and enhance customer satisfaction.
- Collaborate with the team to implement more effective workflows and resource management systems.
**Work Environment:**
- Office-based with occasional site visits to monitor equipment, clients, or projects.
- Frequent coordination with drivers, operators, mechanics, and clients.
**Education:**
- Bachelor’s degree in Business Administration, Operations Management, Logistics, or a related field preferred.
**Experience:**
- Previous experience in logistics, operations, or heavy equipment rental businesses is advantageous.
**Skills:**
**Organizational Skills:** Manage multiple priorities in a fast-paced environment.
**Technical Knowledge:** Basic understanding of heavy equipment, including specifications and maintenance needs.
**Software Proficiency:** Familiarity with MS Office (Excel, Word) and ERP systems for operations management.
**Communication Skills:** Strong verbal and written communication in both English and Filipino; Bisaya fluency is a plus.
**Problem-Solving Abilities:** Quickly address and resolve operational challenges.
**Attention to Detail:** Ensure accuracy in records, contracts, and equipment inspections.
Vacancy posted 1 day ago
Similar jobs that could be interesting for youBased on the Operations Assistant/Specialist in Cebu vacancy
- ...Description Assist in daily operations management and administrative tasks. Coordinate communication between departments to ensure effective workflow. Support the implementation of process improvements. Maintain records and documentation for operational processes...
- ...Assist with daily operations to ensure smooth and efficient business processes. Coordinate and manage logistics, schedules, and resources. Support the operations team in implementing policies and procedures. Monitor inventory levels and order supplies as needed...
- ...Responsibilities Responsible in monitoring, field operations & inhouse staff activities. Ensuring compliance with the company's operational procedures and policies in all transactions to maintain quality service standard. Monitor data encoding activities and performance...
- ....S. Startup talent and staffing firm is seeking a full-time Operations Specialist Hours: Full-time Time-Zone : U.S. Central Time (CST... ...adjustments Prepare payroll and billing data for review; assist with reconciliation and discrepancy tracking Maintain contractor...
7 $ per hour
...Finance. HR. Operations. Better ways of working. Core-VA Solutions is a Texas-based healthcare... ...’re looking for a Finance & Operations Specialist who can confidently work across... ...initiatives, retention, and HR projects Assist leadership with HR reporting, policy...- ...Job Description Assist in day-to-day operations to ensure smooth workflow. Coordinate and communicate with various departments. Maintain and organize files and documents. Provide support in preparing reports and presentations. Job Requirements ~ Bachelor...
- ...Support recruitment processes by posting job ads and screening resumes. Assist in the onboarding and training of new employees. Maintain employee records and HR databases. Help organize employee engagement activities. Provide administrative support...
- ...The Regional Operations Assistant is responsible for providing administrative and operational support to ensure smooth execution of merchandising activities within the assigned region. The role involves accurate encoding, validation, and consolidation of reports, maintaining...
- ...Job Description This position reports to the Premium Audit Operations Manager, and performs and coordinates the processing of low to moderate complexity premium audits with assistance from the Operations Manager. Produces the audit statement of earned premium based...
- ...nearly 76 years ago. They rank among the most reliable car manufacturers in both the Philippines and Japan. Position: Dealer Operations Specialist (Cebu) Company Industry: Manufacturing Company Work Location: Cebu City Work Schedule: Monday-Friday Salary:...
- ...Assist in managing daily operations within the team. Coordinate with various departments to ensure smooth workflow and efficiency. Monitor team performance and provide feedback to enhance productivity. Lead training and development initiatives for new and existing...
- ...Attendance, leave details, and working days. On a daily basis, HR Admins help gather attendance data for payroll, verify timesheets, and assist with full-and-final settlements for exiting employees. Integrated payroll systems have reduced errors, but manual checks by HR...
- ...The Administrative Assistant will work under the direction of his/her superior to help in the day-to-day office work. Qualifications: Candidate must possess at least Bachelor’s/College Degree in Business Studies / Administration/Management, Commerce or its equivalent...
- ...Coordinate with internal departments and external stakeholders to ensure smooth day-to-day operations. Handle office supply inventory, procurement, and vendor communication. Assist in scheduling meetings and maintaining regular communication with suppliers and clients...
- ...We are seeking a detail-oriented and organized Administrative Assistant to join our team. In this role, you will provide essential administrative support to ensure the smooth operation of our heavy equipment rental business. You will be responsible for managing daily...
- ...We are seeking a highly organized and detail-oriented Part-Time Administrative Assistant to support daily office operations. The ideal candidate will handle administrative tasks, manage communications, and assist with organizational projects to ensure smooth workflow....
- ...Client Profile: This company is one of the leading Japanese manufacturing of automotive, motorcycles and cars. Position: Dealer Operations Associate Company Industry: Manufacturing Company Location: Cebu City Salary Offer: Php 35,000 - Php 40,000 Work...
- ...organization by performing a variety of administrative tasks to ensure smooth and efficient operations. The role involves managing documentation, organizing office processes, and assisting team members in daily tasks. Strong communication and interpersonal skills....
- ~ FOR FUTURE HIRING ~ The Admin Staff is responsible for supporting the day-to-day operations of the office by managing documents, assisting customers, and ensuring that office processes are organized and efficient. The ideal candidate is well-organized, communicates...
- ...individual to join our team as an Administrative Staff member. The successful candidate will play a key role in ensuring the efficient operation of daily office activities by providing administrative and clerical support to the team. Communication Skills: Excellent...
- ...Description: Admin Staff Admin Staff provides essential administrative support to ensure smooth office operations by handling clerical tasks, organizing records, and assisting teams in achieving organizational goals. Responsibilities Manage and maintain office files...
- ...administrative job typically involves supporting an organization or team to ensure smooth operations. Below is a general Admin Job Description: Job Title: Administrative Assistant / Administrative Officer Key Responsibilities: Office Management: Maintain and...
- ...work with customers and partners around the world to simplify the way hospitality businesses operate. About the Role We're looking for a Billing Operations Specialist to join our Finance team and support our global billing operations. You'll be responsible...
- ...responsible for providing clerical and organizational support to ensure efficient operation of the office. They handle daily administrative tasks, maintain records, coordinate meetings, and assist various departments as needed. Excellent organizational and multitasking...
- ...Staff provides essential clerical and support services to ensure smooth operations within the local government offices. They handle documentation, communication, and coordination tasks to assist government officials and the public. Strong organizational, communication...
- ...organized Administrative Staff member to join our team. The ideal candidate will provide administrative support to ensure the efficient operation of the office and contribute to the smooth execution of daily tasks. High school diploma or equivalent; additional...
- ~ FOR FUTURE HIRING ~ We are looking for a highly organized and detail-oriented Office Administrative Staff to support daily operations and ensure the smooth functioning of our office. The ideal candidate will handle administrative tasks, manage communication, and...
- ...realty company plays a dual role, combining administrative support with communication and sales assistance. This individual ensures the smooth functioning of day-to-day operations, maintains excellent client relationships, and supports sales activities to help the company...
- ...and phone calls. Organize and maintain filing systems, records, and documents. Assist with preparing reports, presentations, and other documents. Coordinate office operations and manage office supplies. Handle basic bookkeeping or invoicing tasks as needed....
- ~ The Office Administrative Staff is responsible for providing comprehensive administrative support to ensure the efficient operation of the office. Duties include handling day-to-day tasks such as managing schedules, maintaining records, coordinating office activities,...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Operations Assistant/Specialist. Be the first to apply!
