Property Management Administrative Assistant

Industry: Real Estate Development Location: BGC, Taguig City Employment Type: Full-Time About the Role A reputable Philippine real estate developer is seeking a highly organized and detail-oriented Property Management Administrative Assistant to provide administrative and operational support to the Property Management team. The role ensures the efficient coordination of vendor payments, service contracts, tenant concerns, records management, purchasing, inventory, and day-to-day administrative activities that support the effective operation of managed properties. Key Responsibilities: Provide day-to-day administrative support to the Property Management team. Process vendor billings, service contracts, purchase requests, purchase orders, and payment documentation. Maintain accurate records of contracts, permits, warranties, service agreements, and other property-related documents. Coordinate with contractors, suppliers, service providers, and government agencies regarding administrative requirements. Monitor contract expirations, permit renewals, preventive maintenance schedules, and other recurring administrative requirements. Assist in monitoring service providers to ensure timely completion of assigned work and compliance with service standards. Maintain inventory records and coordinate the procurement of office and operational supplies. Prepare reports, correspondence, meeting minutes, and other administrative documents. Receive, record, and coordinate tenant inquiries, service requests, and administrative concerns with the appropriate personnel. Maintain petty cash records, reimbursement documents, and other administrative financial records as assigned. Organize electronic and physical filing systems to ensure accurate, secure, and easily retrievable records. Coordinate meetings, schedules, and logistical requirements of the Property Management team. Perform other administrative and coordination duties that support the efficient operation of the Property Management function. Qualifications: Bachelor's degree in Business Administration, Office Administration, Property Management, Management, or a related field. At least 1–3 years of relevant administrative experience, preferably in property management, facilities management, construction, real estate, or a related industry. Experience in document management, purchasing, vendor coordination, and administrative support is an advantage. Proficient in Microsoft Office applications, particularly Excel, Word, and Outlook. Strong organizational, communication, coordination, and customer service skills. Ability to manage multiple priorities while maintaining accuracy and attention to detail. High level of professionalism, integrity, accountability, and confidentiality.