Secretary
Full-time
GaonPlant Corp
Administrative & Office Support - Manage the executive’s calendar, appointments, and meeting schedules
- Organize travel arrangements (flights, hotels, itineraries)
- Prepare, file, and maintain confidential documents and records
- Handle phone calls, emails, and correspondence on behalf of the executive
- Monitor deadlines and follow up on pending tasks
Communication & Documentation
- Draft letters, memos, reports, and presentations
- Take minutes during meetings and distribute action items
- Screen and prioritize communications for urgency and importance
- Act as a liaison between the executive and internal/external contacts
Executive & Stakeholder Coordination
- Coordinate meetings with senior management, clients, and partners
- Ensure executives are well-prepared with briefings and materials
- Handle sensitive and confidential information with discretion
- Support decision-making by gathering data and preparing summaries
Operational & Management Support
- Assist in preparing budgets, expense reports, and reimbursements
- Track projects and ensure timelines are met
- Help implement office policies and procedures
- Supervise or coordinate with clerical or administrative staff (if applicable)
Professional & Confidential Duties
- Maintain strict confidentiality and professionalism at all times
- Anticipate executive needs and proactively solve problems
- Represent the executive and organization in a polished, professional manner
Vacancy posted 25 days ago
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