Executive Assistant & Operations Coordinator

Executive Assistant & Operations Coordinator

• Location: Philippines (Remote)
• Work Hours: Full-Time, aligned with Client’s Time Zone
• Role Type: 100% Internal Operations (Non-Client Facing)

About the Role

We are seeking a brilliant, high-autonomy Executive Assistant & Operations Coordinator to serve as the internal engine of our growing business. This is not a standard data-entry or purely administrative role. You will act as the right-hand operator to the Executive, taking ownership of our internal operations, back-end tech infrastructure, team accountability, and social media execution.

Your mission is to handle the day-to-day execution and optimization so the Executive can focus entirely on high-level strategy and client growth. We heavily leverage AI (specifically Claude ) and automation, and we want someone who will proactively find better, faster ways to scale our processes.

Key Responsibilities

1. Internal Operations & Tech Infrastructure

• Maintain, audit, and optimize our core operational tracking and content management systems (primarily built within Google Workspace: Drive, Docs, Sheets).
• Research, recommend, and lead the implementation of new lean tech tools and no-code automations (e.g., Zapier, Make.com) to streamline workflows.
• Document Standard Operating Procedures (SOPs) based on video walkthroughs (e.g., Loom) and continually look for ways to optimize them using AI agents.

2. Backend Social Media & Scale Management

• Technical setup, provisioning, and ongoing management of multiple internal and specific project-related social media accounts (handling back-end configurations, security, and profile warming).
• Execute the formatting, AI-driven optimization (using Claude), and scheduling/posting of content across various profiles at scale.
• Track industry news, trends, and algorithm updates daily, flagging critical changes to the Executive.

3. Team Accountability & Reporting

• Act as the Executive’s proxy to follow up with internal team members, ensuring deadlines are met and deliverables are accurate.
• Gather raw monthly data across various accounts, plug them into Google Workspace trackers, and utilize Claude/AI to draft clean, insightful performance reports for executive review.

4. Executive & Personal Support

• Manage a variety of ad-hoc personal tasks for the Executive, including lifestyle research (vacations, vehicles, personal bookings, etc.).
• Protect the Executive’s time by filtering information and proactively solving operational bottlenecks before they escalate.

Required Qualifications

• Education: Bachelor’s Degree (BA/BS) required (Business, Communications, or IT backgrounds preferred).
• Language: Immaculate, near-native written and spoken English.
• AI Literacy: Demonstrated experience using Claude or ChatGPT for text formatting, data analysis, prompting, and workflow acceleration.
• Autonomy: A proven "one-instruction" worker. You can watch a quick training video, replicate the task perfectly, and build a process around it without requiring micromanagement.
• Reliability: Highly organized with a proactive mindset—you anticipate needs and fix inefficiencies before being asked.

For covering letters and questions about the role, please contact sara @ theredditmarketingagency.com