Purchasing Manager

VELEZ VENTURES INC

Is currently looking for:

PURCHASING MANAGER

Job Purpose

The Purchasing Manager is a strategic leadership role responsible for directing all procurement, sourcing, and vendor management activities across the Velez Shared Services Unit. This role unifies and scales purchasing workflows for Velez College (School) and the Cebu Institute of Medicine / affiliated networks (Hospital/Clinical). The primary objective is to optimize commercial terms, secure supply chain continuity for critical academic and medical operations, enforce rigorous regulatory compliance, and lead a high-performing procurement team.

Key Responsibility Areas (KRAs) & Key Performance Indicators (KPIs)

1. Vendor Management & Compliance

• KRA Objective: Establish a resilient, highly compliant vendor network that meets institutional requirements across both educational and medical sectors.

Core Responsibilities:

• Oversee the end-to-end accreditation process for all new suppliers.
• Conduct annual performance evaluations for key partners focusing on delivery accuracy, quality, and pricing stability.

Key Performance Indicators (KPIs):

• Vendor Compliance Rate: Maintain a minimum 95% compliance rate across all accredited suppliers (encompassing business legalities, delivery timelines, and item specifications).

2. Strategic Cost Optimization

• KRA Objective: Minimize institutional spend through advanced commercial negotiation, bulk consolidation, and life-cycle cost analysis without compromising quality.

Core Responsibilities:

• Leverage total purchasing volume across all entities to negotiate optimal tier-pricing and extended payment terms.
• Identify and eliminate cost leakages in recurring service contracts and high-volume consumable categories.

Key Performance Indicators (KPIs):

• Annual Cost Savings: Deliver a measurable 5% to 10% reduction in total addressable spend year-over-year.

3. Cycle Time & Workflow Efficiency

• KRA Objective: Streamline internal requisition pipelines to ensure academic departments, laboratories, and facilities receive assets promptly.

Core Responsibilities:

• Optimize the end-to-end Purchase Order (PO) workflow from requisition receipt to final issuance.
• Implement strict tracking systems to catch bottlenecks between departmental requests and purchasing outputs.

Key Performance Indicators (KPIs):

• PO Processing Cycle Time: Maintain an average turnaround time of 48 hours or less for standard purchase order processing and issuance.

Strategic Sourcing & Contract Management

• Lead complex negotiations for high-value contracts, capital equipment investments (e.g., medical devices, laboratory hardware), and service agreements.
• Draft, review, and execute legally binding service level agreements (SLAs) and supply contracts in partnership with the legal team.
• Mitigate supply chain risk by executing dual-sourcing or multi-sourcing frameworks for mission-critical institutional items.

Cross-Entity Stakeholder Alignment

• Collaborate quarterly with Academic Deans, Department Heads, and Hospital Administrators to forecast material demands, project timelines, and budgetary boundaries.
• Act as the primary escalation point for critical supply bottlenecks, severe delivery delays, or vendor disputes.

Team Leadership & Capacity Building

• Directly manage, train, and mentor the existing team architecture: Purchasing Supervisor, Purchasing Associate, and Purchasing Assistant.
• Establish clear balance-of-work protocols within the team to effectively manage the distinct demands of both the School and Hospital divisions.

Qualifications & Personnel Specifications

Education & Licensing

• Required: Bachelor’s degree in Supply Chain Management, Logistics, Business Administration, Finance, or a highly related discipline.
• Preferred: Certified Purchasing Manager (CPM), Certified Professional in Supply Management (CPSM), or equivalent professional supply chain certifications.

Work Experience

• Required: Minimum of 5–7 years of total experience within corporate procurement, purchasing, or strategic sourcing.
• Leadership Track: At least 3 years in a definitive leadership or managerial capacity supervising a structured procurement team.
• Domain Expertise: Documented experience managing procurement portfolios within Higher Education (Schools) or Healthcare/Clinical operations (Hospitals). Dual exposure to both fields is considered a premium asset.

Technical & Behavioral Competencies

• Advanced proficiency in Contract Law, commercial negotiation tactics, and international sourcing/importation procedures.
• High-level analytical capacity (expert-level Microsoft Excel or data analytics toolkit usage is mandatory for tracking departmental KPIs).
• Impeccable ethical standards, with a clean track record regarding corporate governance, anti-kickback policies, and vendor neutrality.