Project Manager

JOB SUMMARY

The Project Manager is responsible for planning, executing, monitoring, and delivering projects within the approved scope, timeline, budget, and quality standards. The role ensures effective coordination among stakeholders, project teams, clients, and management to achieve project objectives and business goals.

Key Responsibilities

1. Project Planning and Initiation

Define project objectives, scope, deliverables, timelines, milestones, and resource requirements.

Develop comprehensive project plans, schedules, budgets, and implementation strategies.

Identify project stakeholders, establish communication protocols, and clarify roles and responsibilities. Ensure project plans align with organizational priorities and client requirements.

2. Project Execution and Coordination

Lead and coordinate cross-functional project teams to ensure timely completion of assigned tasks. Monitor project progress against approved plans, milestones, and performance targets.

Facilitate project meetings, track action items, and ensure timely resolution of outstanding concerns. Coordinate with internal departments, external vendors, clients, and other stakeholders.

Ensure project activities follow approved procedures, standards, and contractual requirements.

3. Project Monitoring and Control

Track project timelines, budgets, resource utilization, quality, and overall performance.

Identify deviations from project plans and implement corrective and preventive actions.

Manage changes to project scope, schedules, resources, and deliverables through proper approval processes.

Prepare regular project status reports, dashboards, and management updates.

Maintain accurate project documentation, including plans, reports, risk registers, meeting minutes, and change requests.

4. Risk and Issue Management

Identify, assess, document, and manage project risks, dependencies, issues, and constraints.

Develop mitigation and contingency plans to minimize potential project delays and cost overruns. Escalate critical issues to management and recommend practical solutions.

Monitor risk response actions and ensure timely resolution of project concerns.

5. Stakeholder and Client Management

Serve as the primary point of coordination for project-related communications, as assigned.

Manage stakeholder expectations and provide timely updates on project status, risks, and deliverables. Facilitate discussions to resolve conflicts, clarify requirements, and maintain alignment.

Ensure client feedback and concerns are documented and addressed appropriately.

6. Resource and Budget Management

Coordinate manpower, equipment, materials, technology, and other resources required for project implementation.

Monitor project expenditures against approved budgets.

Recommend resource adjustments and cost-control measures when necessary.

Coordinate with Finance, Procurement, IT, Operations, and other concerned departments to support project delivery.

7. Quality Assurance and Project Closure

Ensure deliverables meet approved specifications, quality standards, and acceptance criteria.

Coordinate testing, validation, user acceptance, implementation, and handover activities, where applicable. Conduct project reviews and document lessons learned.

Ensure project closure reports, final documentation, and stakeholder approvals are completed. Recommend improvements to project management practices and processes.

Qualifications and Requirements

• Bachelor’s degree in Information Technology, Computer Science, Engineering, Business Administration, Management, or a related field.

• At least 8-10 years of relevant project management experience, preferably in leading technology infrastructure projects, including multi-site deployments and government procurement compliance.

• Must possess an industry-recognized project management certification or equivalent qualification, such as:

• Project Management Professional (PMP)

• Certified Associate in Project Management (CAPM)

• PRINCE2 Foundation or Practitioner

• Agile or Scrum project management certification

• Another recognized project management certification or demonstrably equivalent professional qualification.

• Proven experience in project planning, scheduling, execution, monitoring, risk management, and stakeholder coordination.

• Proficiency in project management tools such as Microsoft Project, Jira, Asana, Trello, Monday.com, or equivalent platforms.

• Strong knowledge of project management methodologies, including predictive/waterfall and Agile approaches.

• Experience preparing project plans, status reports, risk registers, budgets, and project documentation. Strong written and verbal communication, presentation, analytical, and problem-solving skills.

• Ability to manage multiple priorities, meet deadlines, and work effectively with cross-functional teams. Willingness to attend client meetings, site visits, and project-related activities as required.

Required Competencies

• Project planning and execution

• Leadership and team coordination

• Risk and issue management

• Stakeholder and client relationship management

• Budget and resource control

• Critical thinking and decision-making

• Time management and prioritization

• Communication and presentation

• Documentation and reporting

• Adaptability and continuous improvement

• Accountability and results orientation