Warehouse Assistant

Inventory Management

• Maintain accurate inventory records in the company's inventory management system.
• Record all stock receipts, issuances, transfers, returns, and adjustments promptly and accurately.
• Monitor inventory levels and report low, excess, slow-moving, or obsolete stocks.
• Reconcile physical inventory with system records and investigate inventory discrepancies.
• Assist in daily, weekly, monthly, and annual physical inventory counts.

Warehouse Documentation

• Verify receiving and issuing documents for completeness and accuracy.
• Prepare and maintain inventory reports, stock movement reports, and inventory adjustment reports.
• File and organize warehouse documents for audit and reference purposes.
• Ensure all warehouse transactions are supported by approved documentation.

Coordination

• Coordinate with Factory Management Officer regarding incoming deliveries.
• Coordinate with Factory Management Officer regarding raw material requirements and stock availability.
• Coordinate with Factory Management Officer regarding inventory availability for customer orders.
• Coordinate with Factory Management Officer regarding inventory reconciliation and reporting.

Inventory Control

• Ensure compliance with FIFO (First-In, First-Out) or FEFO (First-Expired, First-Out) inventory practices, as applicable.
• Monitor damaged, expired, returned, or rejected items and process appropriate documentation.
• Assist in implementing inventory control procedures to minimize losses and stock variances.
• Report inventory irregularities and recommend corrective actions.

System Administration

• Encode inventory transactions accurately and on time.
• Generate inventory reports as required by Management.
• Maintain the confidentiality and integrity of inventory data.
• Assist in improving inventory recording and warehouse administrative processes.

Compliance

• Ensure compliance with company policies, warehouse procedures, and food safety standards (if applicable).
• Observe proper housekeeping and workplace safety within the warehouse.
• Perform other inventory-related duties assigned by Management.
• Cold storage inventory management
• Batch and lot number monitoring
• Expiration date (FEFO) control
• Meat traceability documentation
• Food safety and HACCP compliance

Qualifications

At least a year of experience in warehouse administration or inventory control is preferred.

Key Competencies

• Inventory Control
• Data Accuracy
• Documentation Management
• Analytical Thinking
• Time Management
• Problem Solving
• Communication Skills
• Organizational Skills
• Attention to Detail
• Teamwork
• Computer Literacy
• Accountability

Key Performance Indicators (KPIs)

• Inventory accuracy rate.
• Timely recording of inventory transactions.
• Inventory variance percentage.
• Completion of inventory reconciliation within schedule.
• Timeliness and accuracy of inventory reports.
• Compliance with warehouse documentation procedures.
• Reduction of inventory discrepancies and stock losses.
• Support for successful internal and external inventory audits.
• Strong analytical and organizational skills.
• Excellent attention to detail and accuracy.
• Good communication and interpersonal skills.
• Ability to work under pressure and meet deadlines.
• High level of integrity, accountability, and professionalism.

Work Environment

• Cold storage inventory management
• Batch and lot number monitoring
• Expiration date (FEFO) control
• Meat traceability documentation
• Food safety and HACCP compliance

Benefits:

• Employee discount
• Paid training
• Promotion to permanent employee

Work Location: In person