Administrative Specialist/Assistant
MCN Solutions
Position: Administrative Assistant – Dual Business Support
Location: Ortigas Center, Pasig City (Onsite)
Work Schedule: Monday to Friday, Australian business hours
Reports To: Business Owner / Operations Manager
Industries: Wine Retail (Sobels Winery) & Beauty Services (BeMe Beauty Clinic)
We are looking for a highly organized and digitally capable Administrative & Marketing Assistant to support the day-to-day operations of two Australian-based businesses. The ideal candidate will handle admin, bookkeeping, customer communication, and social media tasks while working full-time onsite in Ortigas.
1. Administrative & Communication Tasks
· Monitor emails, respond professionally, and route to the appropriate personnel (Sobels Winery)
· Answer customer phone inquiries (Sobels Winery)
· Manage purchase order invoices (BeMe Beauty Clinic)
· Process supplier invoices for approval or decline (Sobels Winery)
· Place orders with suppliers as needed (Sobels Winery)
2. Booking & Reservation Management
· Manage wine tasting bookings using Rezdy (Sobels Winery)
3. Financial & Bookkeeping Tasks
· Issue and reconcile invoices weekly using Rezdy and Xero (Sobels Winery)
· Reconcile bank feeds and match transactions and invoices in Xero (Sobels Winery & BeMe Beauty Clinic)
4. Reporting & Data Management
· Generate and organize weekly stock and sales reports from Withwine (Sobels Winery)
· Manage and update stock in Withwine (Sobels Winery)
· Generate reports from the Vagaro system as needed (BeMe Beauty Clinic)
5. Marketing & Outreach
· Send promotional/marketing emails via Withwine (Sobels Winery)
· Send marketing emails via Vagaro system (BeMe Beauty Clinic)
· Conduct influencer research and outreach when required (BeMe Beauty Clinic)
6. Social Media Management
· Create and schedule social media content and posts (Sobels Winery & BeMe Beauty Clinic)
l Bachelor’s degree in Business, Marketing, Communications, Accounting, or related field
l At least 1–2 years of experience in admin, customer service, or bookkeeping roles
l Proficient in Xero , Microsoft Office , and Google Workspace
l Fluent in English – both written and spoken
l Digital literacy and ability to learn multiple platforms (training provided)
l Detail-oriented and able to manage time across multiple priorities
l Comfortable working under minimal supervision but subject to quality monitoring
What We Offer:
l Full-time, long-term role with career stability
l Opportunity to support well-established Australian businesses
l Positive and collaborative office environment in Ortigas
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