Administrative Supervisor
Full-time
Synlink Recruitment Outsourcing Co. Inc.
- Delegate cleaning and maintenance tasks to the General Services Team
- Monitor the safety and cleanliness of interior and exterior areas, such as offices, production floor, outlet, parking lots and other outdoor spaces
- Oversee routine maintenance on facilities and repairs as needed
- Schedule routine inspections, periodic pest control activities and emergency repairs, with external service providers
- Ensure proper security measures for the workplace, including collaborating with security agencies as required
- Maintain day-to-day operations of facilities, such as delegating or completing maintenance works
- Create reports on maintenance, repairs, safety and other occurrences for concerned departments and management
- Preparing facilities for changing weather conditions
- Collaborating with higher management on budgeting for facilities needs
- Develop and implement asset management plans
- Track the acquisition, distribution, and disposal of assets
- Perform regular asset audits and inventory checks
- Update and maintain asset databases
- Ensure compliance with government regulations and industry standards
- Coordinate with different departments to understand asset needs
- Analyze asset lifecycle and recommend improvements
- Prepare and present asset reports to management
- Collaborate with the procurement team on asset purchases
- Manage asset-related risks and develop mitigation strategies
- Supervise the coordination and management of all aspects of the licensing and permits process
- Lead the liaison with relevant government and regulatory bodies such as LGU, NMIS, BAI, etc.
- Oversee the preparation and submission of all necessary documentation for permits and licenses
- Stay up-to-date with changes to licensing and permits requirements and regulations
- Spearhead in the resolution of any issues that may arise during the licensing or permits process
- Monitor and ensure that all licenses and permits are renewed in a timely manner
- Safe keep and maintain accurate records of all licenses, permits and cntracts
- Bachelor’s Degree in Architecture, Engineering or any relevant Business related course
- PRC License is a plus factor
- Knowledgeable in mechanical, structural, plumbing, HVAC and other building systems
- Familiarity with repair tools and techniques
- Excellent communication and interpersonal skills, including the ability to speak with all levels of employees, guests, service providers and team members
- Good time management, organization and prioritization abilities
- Keen attention to detail, strong analytical and efficient problem-solving skills
- Comfortable standing or walking for long periods of time
- Proven experience in Asset Management or similar role
- Deep understanding of asset lifecycle management
- In-depth knowledge of relevant laws, regulations, and industry standards
- Experience with asset management software and databases
- Outstanding organizational, project management and multitasking abilities
- Adept with permits and licensing requirements
- Excellent written, verbal communication and presentation skills
- Ability to lead a team and meet deadlines
Vacancy posted 16 days ago
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