Admin Assistant
Full-time
Maria Management Specialists Corporation
GENERAL BACKGROUND & SCOPE OF WORK:
Provide administrative and logistical support to ensure smooth day-to-day operations of the CCAC CDO, DVO, & CRK offices. Efficient coordination of Regional Office business requirements.
A.) Support to government compliance and documentation.
- Process and ensure timely renewal of local office permits, business clearances, and related regulatory documents.
- Maintain proper filing and monitoring of compliance records.
B.) Office administration & maintenance.
- Oversee daily office maintenance, coordinate repair and upkeep needs, and monitor inventory of office supplies and consumables to ensure availability.
- Act as the office receptionist, welcoming guests and attending to inquiries in a courteous and professional manner.
C.) Logistics coordination of CCAC Employees
- Arrange and confirm travel logistics for VISMIN personnel including airfare, hotel, and transportation.
- Ensure bookings are cost-efficient, properly documented, and aligned with approved travel requests.
- Receive invoices from suppliers, validate accuracy and completeness, route to concerned departments for approval, and ensure timely endorsement for payment processing. Maintain an updated invoice tracker.
D.) General Administrative Support
- Perform other administrative tasks as assigned to support office operations and management directives.
- Receive and record invoices from suppliers and coordinate with concerned departments for proper routing and processing.
Vacancy posted 21 days ago
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