Administrative Assistant

Job Summary

Provides administrative, clerical, and office support to ensure smooth daily operations. Handles documentation, filing, encoding, communication, and assists the team with various office tasks. Supports the HR and admin team in handling records and inquiries.

Key Responsibilities

Administrative & Clerical Support

• Perform data entry, encoding, and updating of records, reports, and employee/company files
• Organize, maintain, and secure physical & digital files, documents, and inventory records
• Manage incoming & outgoing mail, emails, messages, and phone calls; respond to inquiries professionally
• Prepare letters, memos, reports, and other office documents
• Monitor and replenish office supplies and inventory

Communication & Coordination

• Greet and assist visitors, applicants, and clients politely
• Schedule appointments, meetings, and interviews; coordinate schedules with staff and applicants
• Relay messages, announcements, and instructions to the team
• Assist in processing requirements and documents for applicants or employees

Documentation & Reporting

• Assist in preparing daily, weekly, or monthly reports
• Record minutes of meetings and maintain logbooks
• Ensure all documents are complete, accurate, and filed properly

General Office Tasks

• Assist HR in recruitment support (sorting resumes, scheduling interviews, following up applicants)
• Help organize office events or activities
• Perform other administrative or office duties as assigned by the supervisor

Job Description: Perform data entry, encoding & filing of documents Manage calls, emails & inquiries; assist visitors & applicants Prepare letters, reports & office records Organize & maintain files & office inventory Assist in scheduling & coordination of meetings/interviews Support HR & admin tasks; other duties as assigned