Administrative Assistant

We are seeking an Administrative Assistant to support client relationship management, coordinate with the sales team, and ensure efficient order processing and delivery. This role provides administrative and reporting support, prepares sales dashboards, and collaborates with marketing on campaigns and materials. Responsibilities:

• Assist in managing customer relationships and provide product information or recommendations.
• Coordinate with the sales team for smooth order processing and delivery.
• Participate in sales meetings and strategy discussions.
• Provide administrative support (ordering samples/coolers, handling deductions, planning, reporting, and data entry).
• Prepare and maintain sales dashboards using AFS, COGNOS, Tableau, and VIP.
• Collaborate with the marketing team to develop sales materials and campaigns.
• Travel to national sales meetings and industry events (4–5 times per year).
• Help prepare sales presentations and organize sales meetings.

• Bachelor’s degree in any course.
• Bilingual in English and Spanish (preferred).
• Solid background and experience in administrative support.
• Experience in sales support or customer service.
• Prior experience in FMCG or Food & Beverage industry is an advantage.
• Strong communication and interpersonal skills.
• Proficient in Microsoft Office (Word, Excel, PowerPoint).
• Ability to thrive in a fast‑paced environment with strong problem‑solving and analytical skills.
• Detail‑oriented with a commitment to delivering high‑quality work.