Commercial Lease Administrator (AU Client)

Position Title: Commercial Lease Administrator

Schedule: Monday – Friday, 9:00 am - 5:30 pm NSW, AU Time or 6:00 AM – 2:30 PM PH Time

Holiday to follow: NSW, AU Holidays

Workdays: Mon - Fri

Work Set-up: Work From Home

Work Details: Full-time

About Us

Our client is a trusted, premier commercial real estate agency operating in the rapidly growing southwest Sydney market. Managing a robust portfolio of approximately 600 commercial and industrial properties , they pride themselves on providing highly professional and seamless property management services to our clients.

They are seeking an experienced Commercial Lease Administrator to work directly alongside our senior property management team.

The Role

This is a specialized role designed for an autonomous, detail-oriented professional. This is not a general administration or residential property management position.

They require an individual who thoroughly understands the commercial lease lifecycle, can manage administrative workloads proactively, and requires minimal supervision. Your core mission will be to hit the ground running, take ownership of the leasing administration pipeline, and provide high-level support to our experienced property managers. While they will train you on their internal procedures and templates, you must bring existing, strong commercial leasing knowledge and property management software experience to the table.

Key Responsibilities

• Lease Expiries & Renewals: Monitor critical dates and option windows, prepare necessary correspondence, coordinate renewals, and track all matters through to execution.
• Rent Reviews & Increases: Identify upcoming market reviews and annual increases, coordinate market assessments with our sales and leasing team, and prepare calculations and notices for approval.
• Lease Documentation: Draft commercial lease proposals, leases, renewals, and Deeds of Variation using approved company templates.
• Assignments & Tenancy Changes: Coordinate the end-to-end administration of sale of business matters, lease assignments, entity adjustments, and guarantor changes.
• Legal Liaison & Follow-ups: Monitor lease documents outsourced to solicitors, proactively follow up on outstanding documentation, and ensure executed leases are returned and filed accurately.
• Compliance Monitoring: Track public liability insurance expiry dates, prepare compliance reminders, and maintain up-to-date documentation.
• Re-Leased Software Administration: Maintain accurate, real-time lease information, critical dates, file documentation, and reporting within the system.
• General Accounts & Processing Support: - Proven knowledge of Trust Accounting practices using Re-Leased.

Essential Candidate Requirements

• Experience: A minimum of 3 years of dedicated experience specifically in Australian commercial property management or commercial lease administration.
• Software Mastery: Proven, hands-on experience using Re-Leased property management software.
• Industry Knowledge: Strong foundational understanding of Australian commercial leases, lease terminology, options, renewals, rent reviews, and critical date management.
• Documentation Skills: Demonstrated experience preparing commercial lease proposals, leases, renewals, and Deeds of Variation.
• Core Competencies: Exceptional written English skills, absolute accuracy, meticulous attention to detail, and top-tier organizational habits.
• Work Style: Ability to multi-task, manage multiple high-priority matters simultaneously, and proactively follow tasks through to completion with minimal oversight.

Perks & Benefits:

· Company-provided desktop/laptop with back-up internet.

· HMO from day one.

· 15 Vacation + 5 Sick Leaves.

· Annual performance reviews.

· Employee loan facilities.

· Fun company events with prizes and recognition.

Join Us & Earn a ₱10,000 Sign-On Bonus!

In addition to competitive compensation and career growth opportunities, new hires may qualify for a ₱10,000 sign-on bonus after meeting employment requirements.