Facilities & Maintenance Officer

Job Summary:
A Facility Officer is responsible for ensuring the physical safety, operational efficiency, and structural integrity of a property. This hybrid role oversees daily building operations, manages preventive maintenance schedules, and implements security protocols to protect personnel and assets. The responsibilities for this combined position are typically categorized into three main areas:

Assets Inventory Management:

• Asset & Inventory Tracking: Maintain accurate databases of all company property, including exact locations, conditions, and ownership details.
• Auditing: Conduct regular physical and digital inventory counts to reconcile system records with actual stock.
• Lifecycle Management: Oversee assets from procurement and deployment to maintenance tracking and eventual disposal.
• Vendor Coordination: Collaborate with suppliers and procurement teams to replace broken equipment or order new supplies.
• Policy Compliance: Develop standard operating procedures (SOPs) for asset safeguarding and regulatory reporting.
• Stock Reconciliation :Conduct regular and spot physical inventory counts to prevent.
• Asset Accountability: Issue, transfer, and receive returned properties among accountable officers and staff.

Government & Business Operations:

• Centralized Tracking: Create a master calendar for all renewals (annual/semi-annual) to prevent lapses. Missing deadlines halts operations.
• Local Compliance: Ensure all business operations adhere to local requirements. For example, business operators in the Philippines process local Mayor's Permits and clearance via localized Business Permits and Licensing Offices (BPLO) in their respective cities or municipalities.
• National Registration: Keep corporate documents updated across governing bodies.

Security & Controls:

• Access Control: Develop and enforce protocols restricting entry to authorized personnel, visitors, and delivery vehicles.
• Incident Management: Lead the investigation of security breaches, theft, or vandalism, and implement corrective action plans in coordination with local law enforcement.
• Reporting: Document daily activities and write detailed incident reports in cases of property damage, theft or policy violations.