Staff Association Management Associate

** Deadline to apply is 30 October 2026 **

Description of assignment title

Staff Association Management Associate

Host entity

WHO PHL

Modality

Onsite

Type

National

Volunteer category

Specialist UCoS from Apr2026

Work schedule

Full-time

Number of Assignments

1

Assignment country

Philippines

Duty stations

Manila

Work location

On UN premises

Expected start date

01/01/2027

Duration

12 months (with possibility of extension)

Context

The WHO Western Pacific Region (WHO-WPR) Staff Association represents the interests of staff members across the WHO Regional Office for the Western Pacific. It serves as a platform for promoting staff welfare, safeguarding staff rights and interests, and fostering collaboration, engagement, and mutual understanding among personnel throughout the Region.

To effectively carry out its mandate, the Staff Association works closely with staff members, WHO administrative units, and other stakeholders in implementing activities and initiatives that support staff well-being and engagement. This includes coordinating communications, maintaining membership and financial records, organizing meetings and events, and supporting the implementation of the Staff Association workplan.

The Staff Association Management Associate will provide administrative, secretarial, financial, and operational support to the WHO-WPR Staff Association to ensure the efficient implementation of its activities and services. The position will contribute to strengthening organizational effectiveness through effective coordination, record management, financial administration, stakeholder engagement, and support to staff welfare initiatives.

Task description

Under the overall guidance of the Chairperson of the WHO-WPR Staff Association and direct supervision of the Treasurer of the WHO-WPR Staff Association, the Staff Association Management Associate will carry out the following tasks:

• Coordinate administrative and secretariat support for the implementation of the Staff Association workplan and activities

• Maintain financial records and supporting documentation, including transaction recording, reconciliations, payroll inputs, financial monitoring, and preparation of financial reports and statements

• Support compliance with Staff Association financial management, procurement, and recordkeeping procedures under the guidance of the Treasurer

• Receive, screen, and manage correspondence, documents, and reports, ensuring timely routing, follow-up, and action on assigned matters

• Maintain and update activity schedules, calendars, and records, and support the coordination of meetings, consultations, events, and special initiatives with relevant stakeholders

• Draft and prepare routine correspondence, announcements, meeting summaries, reports, and other communication materials to support Staff Association operations

• Maintain accurate and up-to-date membership records and support the dissemination of information on Staff Association activities, policies, decisions, and initiatives through appropriate communication channels

• Support initiatives that promote staff engagement, welfare, and effective communication among Staff Association members

• Assist in the management of Staff Association merchandise and inventories, including monitoring stock levels, sales records, quality control, and related administrative processes

• Maintain records related to supplier contracts and coordinate with vendors and service providers as required

• Collaborate with Staff Committee members, WHO administrative units, and external stakeholders to support the effective implementation of Staff Association priorities and activities

• Perform other related duties and responsibilities as assigned by the Chairperson or the Staff Committee

Relevant experience

5 years

Languages

English, Level: Fluent, Required

Required education level

Bachelor's degree in Business Administration, Finance, Accounting, Office Administration, Management, Communications, or related fields

Skills and experience

• A minimum of 5 years of progressively responsible experience in administrative support, office management, financial and records administration, communications, or related fields;

• Data and information management, records management, financial administration, communications, and stakeholder coordination; experience working in WHO, the United Nations system, Staff Associations, or other international organizations is an asset;

• Excellent oral and written skills; excellent drafting, formulation, reporting skills;

• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners.

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

• Solid overall computer literacy, including proficiency in various Microsoft Office applications (Excel, Word, among others), email, and internet; familiarity with database management; and office technology equipment;

• Self-motivated, ability to work with minimum supervision, ability to work with tight deadlines; and

• Have affinity with or interest in staff representation, staff welfare initiatives, and the values and principles of the United Nations system.