HR/Admin Assistant
Full-time
Koko Mart Trading Inc.
HR / Administrative Assistant
Position Overview
We are urgently hiring an Administrative Assistant with relevant administrative experience to support store opening operations, government compliance requirements, and day-to-day administrative and HR support functions. This role plays a critical support function in ensuring timely completion of permits, documentation, and operational requirements for new store rollout, while maintaining accuracy and efficiency in HR and office administration processes.
Key Responsibilities
1. Administrative & Store Operations Support
- Provide end-to-end administrative support for store opening requirements, including coordination and processing of permits, licenses, and local government compliance documents
- Coordinate with government agencies, landlords, and external service providers to ensure timely submission and approval of required documents
- Maintain and organize company records and filing systems (physical and digital) in accordance with documentation standards
- Handle incoming and outgoing business correspondence, including emails, letters, and internal memos
- Monitor and ensure proper routing of documents through courier and delivery services
- Support scheduling and coordination of meetings and operational activities related to store setup
- Assist in office supply monitoring, requisition, and procurement coordination
2. HR Support Functions
- Maintain and update employee 201 files and HR records in accordance with company standards
- Support attendance monitoring, timekeeping updates, and leave tracking coordination
- Assist in consolidation and validation of attendance, overtime, and undertime data for payroll processing
- Coordinate resolution of attendance discrepancies with employees and supervisors
- Support recruitment activities including job posting, interview scheduling, and applicant coordination
- Assist in onboarding processes, including documentation completion and orientation coordination
- Support employee engagement initiatives and HR administrative requirements
- Ensure strict confidentiality of employee and company information at all times
3. Office & Interdepartmental Coordination
- Provide general administrative and coordination support across departments
- Coordinate documentation and operational requirements with internal teams, tenants, vendors, and service providers
- Support administrative requirements of Property, Engineering, and Operations teams as needed
- Assist in execution of company events, store openings, and operational initiatives
4. Payroll & Timekeeping Support
- Assist in preparation and consolidation of attendance, overtime, and undertime reports for payroll processing
- Ensure completeness, accuracy, and timeliness of attendance submissions prior to payroll cut-off
- Coordinate validation and correction of discrepancies with relevant supervisors
- Provide supporting documentation and reports required for payroll processing and audit purposes
5. Documentation, Reporting & Compliance
- Maintain organized and updated administrative, HR, and operational records
- Prepare and consolidate reports, trackers, and monitoring sheets as assigned
- Monitor validity, renewal, and compliance status of business permits, licenses, and regulatory requirements
- Support internal and external compliance audits and documentation requirements
QualificationsEducation
- Bachelor’s degree in Human Resource Management, Psychology, Business Administration, Office Administration, or related field
Experience
- 1–2 years of experience in administrative or office support roles preferred
- Experience in permits processing, government coordination, or retail store operations is an advantage
- Internship experience in HR or administrative functions may be considered for entry-level candidates
Skills & Competencies
- Strong organizational, documentation, and coordination skills
- High attention to detail and accuracy in handling data and records
- Proficient in MS Office and Google Workspace (Excel, Word, Sheets, Email)
- Strong communication skills (oral and written)
- Ability to work under pressure and meet strict deadlines, especially for store opening timelines
- Ability to follow processes accurately with minimal supervision
- High level of integrity and confidentiality in handling sensitive information
Vacancy posted 6 days ago
Similar jobs that could be interesting for youBased on the HR/Admin Assistant in Cavite vacancy
- ...The HR and Admin Assistant will provide support in day-to-day human resources and administrative operations, including recruitment assistance, employee records management, scheduling, and office coordination. ~ Bachelor’s degree in Human Resource Management, Business...
- ...Prepare written job descriptions for each staff position and assist in postings. Provide input in the development of compensation... ...packages and benefits. Prepare Notice to Explain (NTE) and other HR-related notices needed Address HR concerns and questions of employees...
- ...Experience (years/months): ~ Atleast 2-3 years experience in HR, Admin, or related role Skills Required: Good communication skills... ...Willing to learn and adaptable Recruitment Support Assist in job posting and sourcing of applicants. Screen resumes and...
- ...Qualification Graduate of BS in Psychology, BS in Human Resource Management or any related Business Course • With experience in Admin or HR Facets is an Advantage, Fresh graduate are also welcome • Knowledgeable in MS OFFICE • With Good communication skills both...
- ...The Administrative Assistant is responsible for providing administrative and operational support across the operations. The role supports leasing coordination, purchasing activities, tenant coordination, documentation control, and day-to-day administrative requirements...
- ...WE ARE LOOKING FOR HR ASSISTANT (DIRECT HIRE) Location: Barangay Malamig, Mandaluyong City (Near Boni Station) Maintain and update... ...HRM, Psychology, or any business course Good communication & admin skills Knowledge in MS Word & Excel Organized and detail...
- ...attendance or timekeeping discrepancies promptly and appropriately. 7. Assist employees with timekeeping-related inquiries, providing guidance... ...and any updates or changes to the process. 9. Collaborate with HR and payroll teams to ensure accurate and timely processing of...
- ...to tenants and building management office 2.2 Liaise with and give appropriate information to tenants as and when required 2.3 Assist the Building Management Head in preparing reports on expenses and office budgets 2.4 Maintain and update company database 2.5 Organize...
- ...The Admin Assistant (Inventory & Fuel Procurement) is responsible for providing administrative and operational support in monitoring fuel inventory levels, coordinating fuel replenishment requests, and assisting in procurement-related documentation for multiple gasoline...
- ...advantage. Graduate of bachelor’s degree Job Summary: To attend to all clerical functions in the managed property and to assist in the coordination of the different property management services and functions for the property owners/tenants....
- ...Assist in various departmental tasks to ensure smooth operations. Support team members with project execution and administrative duties. Conduct research and gather information as needed. Participate in meetings and contribute ideas for process improvement....
- ...administrative tasks to enhance productivity. Manage and maintain accurate records of sales activities and customer interactions. Assist in preparing sales reports and presentations using Excel. Coordinate communications between sales staff and other departments....
- ...Key Responsibilities Manage documentation, information distribution, and report collation to assist project managers and team members Serve as a liaison between project stakeholders, team members, and management, ensuring everyone is informed and aligned Assist...
- ...Provide administrative support to the sales team, ensuring smooth daily operations. Assist in preparing sales reports and maintaining accurate records of sales activities. Coordinate communication between sales representatives and customers to enhance relationships...
- ...Provide administrative support to the sales team and assist in daily sales operations. Maintain sales records and prepare reports to track sales performance. Coordinate communication between sales representatives and clients. Assist in scheduling meetings and...
- ...accounts receivable. Bank Reconciliation: Reconcile bank statements with the general ledger to ensure accuracy. Reporting: Assist in preparing financial reports, profit and loss statements, and budget documents. Data Management: Input data into spreadsheets...
- • Provide day-to-day administrative assistance to district supervisors and staff • Prepare, encode, and maintain reports, memos, letters, and official documents • Ensure proper documentation and safekeeping of confidential records • Handle incoming and outgoing correspondence...
- ...This is a remote position. Remote HR and Admin (Compensation and Benefits) Job Overview We are looking for a detail-oriented... ...Key Responsibilities Compensation & Payroll Assist in the preparation, review, and processing of payroll. Gather...
- ...Performing administrative duties, such as maintaining employee databases and sorting emails for the HR department Maintaining proper records of employee attendance and leave to assist with payroll duties Assisting the HR Manager in policy formulation, hiring and salary...
- 1. Assisting property managers with daily operations and administrative tasks. 2. Coordinating maintenance and repair requests from tenants. 3. Handling tenant inquiries and concerns in a professional and timely manner. 4. Assisting in the preparation and execution...
- ...Site Admin Assistant's job responsibilities/duties include, but not limited to, monitoring day-to-day operations on site, handles various paper works, maintain and organized soft and hard copy files, monitor general supplies needed, answering phone calls and emails, assisting...
- ...Preparing reports, memos, and other correspondence. Maintaining records and filing systems. Processing invoices and payments. Assisting with daily building operations. Supporting the management of maintenance, repairs, and utility services. Coordinating with...
- ...Description Support the sales team by managing schedules and coordinating appointments. Assist in the preparation and delivery of sales reports and presentations. Maintain organized documentation of sales activities and databases. Handle customer inquiries...
- ...The Sales Admin Assistant provides administrative and clerical support to the sales team to ensure smooth and efficient sales operations. This role involves handling documentation, coordinating with clients and internal departments, and maintaining accurate sales records...
- - Graduate of any business course - With basic knowledge in accounting and cashiering. - Must be keen into details and ability to keep the records organized - Strong knowledge in MS Applications - Ability to identify errors and solve problems. Responsibilities ...
- ...physical). Prepare and manage correspondence, reports, and memos. Schedule meetings, appointments, and manage calendars. Assist in procurement of office supplies and inventory management. Coordinate with other departments for administrative tasks and company...
- ...Description Provide administrative support to ensure efficient operation of the office. Assist in the preparation of regularly scheduled reports. Maintain a filing system and organize documents for easy retrieval. Coordinate office activities and events as...
- ...document preparation, printing, and scanning • Maintain organized physical and digital records of company and customer documents • Assist in preparing internal reports and operational forms B. Customer Service & Communication • Receive and handle incoming calls,...
- ...doing and check their condition to the work and proper PPE's and dress code 5. Updates bulletin board 6. Other task assigned by HR Supervisor Currently enrolled in a 4-year college course in Human Resource Management, Psychology, Business Administration, or related...
- ...Assist the sales team with administrative tasks to enhance productivity. Manage and maintain customer databases and sales records. Coordinate sales activities and help track sales targets. Prepare and distribute sales reports as needed. Communicate with clients...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to HR/Admin Assistant. Be the first to apply!
