Executive Assistant

Qualifications:

• Bachelor's degree in Business Administration, Office Administration, Management, Communications, or any related field.
• At least 1 year of relevant experience as an Executive Assistant, Administrative Assistant, or in a similar executive support role.
• Excellent verbal and written communication skills in English and Filipino.
• Strong organizational, planning, and time management skills with the ability to prioritize multiple tasks and meet deadlines.
• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual collaboration platforms (e.g., Microsoft Teams, Zoom, Google Workspace).
• Excellent interpersonal skills with the ability to communicate effectively with all levels of the organization and external stakeholders.
• Strong attention to detail and accuracy in preparing reports, presentations, and correspondence.
• Ability to work independently, exercise sound judgment, and solve problems proactively.
• Capable of managing executive calendars, travel arrangements, meetings, and administrative priorities efficiently.
• Demonstrated ability to perform under pressure in a fast-paced environment while maintaining a high level of accuracy.
• Strong customer service orientation and professional business etiquette.
• Flexible, resourceful, and adaptable to changing business needs and priorities.
• Willing to work beyond regular office hours when business requirements demand.
  

Job Description:

• Manage and maintain the executive's calendar, including scheduling appointments, meetings, and travel
• arrangements.
• Screen phone calls, emails, and other correspondence, ensuring timely and appropriate responses.
• Prepare, review, and organize reports, presentations, memoranda, meeting minutes, and other business
• documents.
• Coordinate meetings by preparing agendas, taking minutes, and monitoring follow-up actions.
• Handle confidential and sensitive information with the highest level of integrity and discretion.
• Organize domestic and international travel arrangements, including transportation, accommodation, and
• itinerary preparation.
• Coordinate communication between executives, department heads, employees, clients, suppliers, and
• external stakeholders.
• Monitor deadlines, commitments, and action items to ensure timely completion of executive priorities.
• Assist in preparing budgets, expense reports, purchase requests, and reimbursement documentation.
• Support the planning and coordination of company events, executive meetings, conferences, and
• corporate activities.
• Conduct research, gather information, and prepare summaries or briefing materials as requested by
• management.
• Monitor office supplies and administrative resources required by the executive office.
• Assist in the preparation and monitoring of departmental reports, performance dashboards, and
• operational documentation.
• Coordinate with Human Resources, Finance, Procurement, and other departments regarding executive
• requirements.
• Draft professional correspondence, announcements, and internal communications on behalf of the
• executive.
• Ensure compliance with company policies, procedures, and confidentiality standards.
• Anticipate executive needs by proactively identifying issues and providing administrative solutions.
• Handle special projects and assignments as directed by senior management.
• Perform other administrative and executive support duties that may be assigned from time to time.