Personal & Executive Assistant - 43636271967
Activate Talent
- Remote job
Job Title: Personal & Executive Assistant
Job Type: Part-time / Remote
Work Hours: 18–20 hours per week
Job Overview:
We’re helping our client find a highly organized and proactive Personal & Executive Assistant to provide both professional and personal support. This role blends executive-level administrative responsibilities with wellness and accountability support, making it ideal for someone who thrives on variety and enjoys being both a strategic partner and a supportive presence.
You’ll play a key role in ensuring smooth day-to-day operations, handling business communications and scheduling while also helping the client stay consistent with personal goals, habits, and lifestyle management.
Responsibilities:
Executive / Professional Support
- Manage complex executive calendars, inboxes, and communications across multiple time zones.
- Draft and send professional correspondence on behalf of the executive.
- Plan and coordinate virtual meetings, calls, and events.
- Prepare reports, presentations, and meeting summaries.
- Serve as the first point of contact for internal and external stakeholders.
- Conduct research, manage contacts, and support business development (e.g., introductions, follow-ups).
- Assist with project management tasks — tracking deliverables, deadlines, and follow-ups.
- Maintain organized systems for documents, files, and communications.
- Tech tasks: experience with Slack + Gmail , and ideally knowledge of social media, funnels, and landing pages .
Personal & Wellness Support
Act as an accountability partner, providing gentle reminders and encouragement to maintain personal habits and goals.
Assist with planning personal events, trips, and appointments.
Source services, shop for products, or identify experiences that enhance lifestyle and wellbeing.
Provide a calm, encouraging, and professional presence — blending the role of assistant and supportive coach.
Requirements
3–5+ years of experience as an Executive Assistant, Personal Assistant, or similar role, preferably supporting C-level or senior executives.
Based in EST time zone (Toronto preferred) with availability during core business hours and flexibility for travel-related adjustments.
Strong written and verbal communication skills; excellent professionalism and discretion.
Highly organized, detail-oriented, and able to juggle multiple priorities.
Proficient in productivity tools: Google Workspace, Microsoft Office, Slack, Zoom, and project management tools (Asana, Trello, or similar).
Tech-savvy with the ability to learn new tools quickly.
Positive, proactive energy with an ability to provide both strategic executive support and personal/wellness accountability .
Discreet and trustworthy with sensitive or confidential information.
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