Admin Assistant

Position:   Admin Assistant (Up to ₱80K) 

Schedule:   Monday to Friday, 7 AM – 4 PM (PH Time) 

Work setup:   Hybrid  

  
Start and build your career with BMG Outsourcing – one of the well-respected Australian-owned Outsourcing Company with office in Clark and Sydney, providing high quality services to clients and promising career to its employees.  
 
BMG Outsourcing is seeking a detail-oriented and reliable   Administration Assistant  (Administration Support – Offshore) to support Executive Assistants and stakeholders across the business. This role is responsible for delivering high-volume, process-driven administrative support including expense processing, travel coordination, document preparation, and shared services support.   

The position requires a high level of accuracy, strong organizational skills, and the ability to work across multiple priorities and time zones while maintaining strict adherence to processes and quality standards.   

In this role, you will:  

Administrative & Transactional Support  

• Manage shared inboxes, ensuring timely   review and action of requests  
  
• Process expense claims accurately, including reconciliation and follow-ups  
  
• Coordinate domestic and international travel bookings  
  
• Prepare and format documents, including pagination and final quality checks  
  
• Provide backend administrative support such as:  
  
• Data entry  
  
• Document management  
  
• Calendar and meeting scheduling  
  
• Assist with Equifax request processing  
  
• Support updates to PowerPoint presentations and Word documents  
  

Process & Quality Support  

• Follow established Executive Assistant workflows and procedures  
  
• Maintain high levels   of accuracy and quality across all deliverables  
  
• Identify   issues and recommend process improvements  
  
• Support team members during peak workload periods  
  
• Manage competing priorities and meet deadlines consistently  
  

Requirements

We’re Looking for Someone Who has:  

• Proven experience as an Executive Assistant, Administrative Assistant, or in a Shared Services environment  
  
• Strong experience in:  
  
• Expense processing  
  
• Travel coordination  
  
• Document management  
  
• Strong written and verbal communication skills  
  
• Ability to work independently and collaboratively with offshore and onsite teams  
  
• Process-driven mindset with a focus on quality  
  
• Ability to handle confidential and sensitive information  
   

Technical Skills:  

• Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint) 
  
• Experience with expense and travel systems is preferred  
  
• Good to have experience with   Go  HighLevel  (tool) and Equifax, though not required.  
   

Non-Negotiables:  

• High attention to detail and accuracy  
  
• Strong organizational and time management skills  
  
• Ability to work under pressure in a fast-paced environment  

Benefits

Why You’ll Love Working with Us:  

Company-provided laptop + second monitor  

Free HMO  

Monthly Team Gratitude Celebrations, Year-end Party, & Summer Outing.  

Welcome gift on Day 1 

Coffee session on Day 1 (for hybrid and onsite employees) 

Company Shuttle Service  

Free Meals and Snacks  

Generous vacation days, holidays, and sick leave to help you recharge.  

DOLE Mandated Leave (Paternity Leave, Maternity Leave, 7 days SOLO Parent Leave, Magna Carta Leave, etc.)