Executive Assistant To Ceo
Full-time
Insystic Corp.
The Executive Assistant provides strategic administrative support to senior leadership by managing schedules, coordinating cross-functional communication, tracking key projects and performance metrics, and handling confidential information with professionalism and discretion.
Duties and Responsibilities:
- Manage complex, shifting calendars for senior leadership, prioritizing high-value meetings with network engineers, corporate partners, and regional teams.
- Ensure the executive is fully briefed for board meetings, quarterly reviews, and technical summits by gathering data and preparing executive summaries beforehand.
- Handle executive expense reports, budget tracking, and processing of vendor invoices with strict confidentiality.
- Record minutes for high-level committee meetings and rigorously track all action items to ensure timely completion.
- Monitor and report on the progress of critical telecom projects, such as infrastructure rollouts (5G, fiber optics) or digital transformation goals.
- Serve as a direct extension of the executive, representing their voice and brand in internal meetings, town halls, and with external stakeholders.
- Conduct high-level research and data synthesis to provide briefing notes, ensuring the executive has the necessary context to make informed, high-impact decisions.
- Monitor company-wide goals and KPIs to ensure the executive’s daily activities and meetings are consistently aligned with the organization's long-term roadmap.
- Act as a confidential sounding board for ideas, highlighting potential risks, inconsistencies, or missing inputs before major presentations or board meetings.
Qualifications :
- Bachelor’s degree in any Engineering field, Business courses.
- Advanced mastery of Microsoft 365 (Excel, PowerPoint) and Google Workspace.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook); familiarity with Google Workspace and other productivity tools is a plus.
- Ability to work independently and under pressure.
- At least 1–3 years of experience supporting senior-level executives , preferably within the Telecommunications, Tech, or IT sectors is an advantage
- Fresh graduates are welcome to apply!
Vacancy posted 2 days ago
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