Accounts Payable Specialist

About Us
We’re Extenteam, a dynamic company revolutionizing the short term vacation rental industry. Our proven business model has generated consistent revenue, and we are now expanding from a professional services model to a scalable tech-based subscription-first model.

As a scaling stage startup, we aim to grow our Monthly Recurring Revenue (MRR) to double our revenue by January 2026 by providing an AI assisted SaaS platform that works for all short term rental businesses regardless of their size.

Extenteam is on a mission to streamline and support vacation rental businesses by providing top-notch solutions, including guest communication and property management support.

We generate revenue through two primary streams:

Dedicated Team Members: Providing trained overseas talent with a recurring premium model, replacing one-time recruitment fees.
Tailwind - SaaS Platform: A guest communication Software blended with our shared services team, supporting smaller operators typically with less than 50 units - helping Extenteam increase profitability while growing our product market fit and expanding TAM and service levels.

Extenteam is a small but mighty team of 50 consisting of Sales, Partner Success, Marketing, HR & Recruiting, Engineering, Product and Admin (IT, Data etc). We are spread out across the world but we have hubs in Miami, LA, Medellin, and actively expanding into Europe. Our 50 people core team is supported by 400+ DTMs (dedicated team members) that are servicing our customers.

Our Values:

Commitment to Excellence: Continuously raising the bar and setting new standards in guest communications and service delivery. 
Exceptional Collaboration: Thriving in a fast-paced, high-performance environment built on clear communication and teamwork. 
Unified Purpose: Aligning behind a shared mission to drive success with an intense focus. One shared consciousness. 
Data-Driven Decision-Making: Prioritizing data and results over emotions when making objective, professional decisions. 
Emphasis on Details: Details matter at every level. Leaders are expected to have a deep understanding of the specifics and adopt a hands-on management style.

Our Leadership Philosophy

Our company embraces a management style inspired by the ideals of "founder mode," as championed by Airbnb’s Brian Chesky. This means a hands-on, visionary approach to leadership, with a relentless focus on innovation, product excellence, and customer-centric decision-making. We encourage proactive problem-solving, direct involvement in key initiatives, and a collaborative, high-performance culture.

To learn more about the "founder mode" philosophy and how it shapes our operations, you can explore this link . Understanding this mindset will provide valuable context for how we operate and what we value in our team members. 

What This Role Is About:

We are looking for a Accounts Payable Specialist - CPA (Certified Public Accountant) for a Property management client of ours. 

What We’re Looking For:

Essential Skills

1. Education and Prior Experience
   • Minimum:  CPA
   • Expertise in ERP systems (e.g., Coupa preferred )
   • Accounts payable team experience using ERP systems
     1. Accurate invoice entry
     2. Capital vs expense GL account coding
     3. Accrual resolution
     4. Utilizing automation tools to optimize efficiency and accuracy

1. Technical Proficiency
   • Strong Excel skills, including formulas, pivot tables and filters
   • Strong understanding of 3-way match process
     1. What causes invoice exceptions
     2. Exception troubleshooting and resolution
   • Understanding reconciliations
   • Ability to review vendor accounts receivable statements and take action
   • Basic accounting skills (knowledge of accruals, debits and credits)
2. Hours
   • 4:00 AM Manila – 1 hour overlap with east coast
3. Analytical Thinking
   • Uses data to identify trends, risks, and opportunities
   • Develops KPIs and utilizes dashboards to monitor AP performance
4. Communication
   • Clear and professional in both written and verbal interactions
     1. Not afraid to use the phone
   • Able to explain complex financial concepts to non-finance stakeholders
5. Vendor Management
   • Skilled in resolving vendor invoice disputes
   • Builds strong relationships with suppliers and internal stakeholders
6. Regulatory Knowledge
   • Familiar with w-9 and ACH requirements.
   • Maintains confidentiality and adheres to financial regulations
   • Ensures compliance with internal controls and external standards

 Core Characteristics:

1. Detail-Oriented
   • Precision in reviewing invoices, payments, and reconciliations
   • Vigilance in spotting discrepancies, errors or duplication (deep dive)
   • Problem solving and issue resolution
2. Accountability
   • Takes ownership of processes and outcomes
   • Proactively resolves issues and follows through on commitments
   • Sense of urgency
   • Reliable
3. Adaptability
   • Responds effectively to changes in systems, regulations, or company priorities
   • Embraces automation and digital transformation

Technical Requirements:

• Internet speed minimum 30mbps: Needs to be Wired (Buy a dongle if no LAN port)
• i5 11th Gen or higher
• Windows 11 / MacOS Catalina or higher
• Minimum of 8 GB RAM
• Private and quiet dedicated home office area (no roosters, dogs, children's noises in the background)
• Back-ups in case of power or internet provider interruptions
• Good headset and webcam (preferably noise-canceling headset)

Why You’ll Love Working with Us:

• Competitive Salary — We offer a competitive salary that reflects the candidate’s experience, skills, and responsibilities.
• Remote Work — This role is 100% remote, allowing flexibility and eliminating daily commute.
• Paid Time Off — Standard leave entitlements (vacation, sick leave, vacation leave) for rest and well-being.
• HMO Coverage — Company-provided HMO plan, offering access to medical services via accredited hospitals and clinics under a Health Maintenance Organization. This helps ensure employees have access to routine checkups, consultations, and coverage for medical care.