Executive Assistant (US Financial & Operations Support)

About the Role

We are looking for a highly organised and detail-driven Executive Assistant (US Financial & Operations Support) to work directly with our COO and support high-level executive operations.

This role is primarily focused on C-level executive support , requiring strong organisational skills, discretion, and the ability to manage priorities in a fast-paced environment. In addition, the role will provide support to finance operations, particularly in bookkeeping, documentation, and compliance tasks.

This is a critical role that ensures both executive efficiency and operational continuity across the business.

Key Responsibilities

Executive Support (Primary Focus)

• Provide high-level administrative support to the COO
• Manage schedules, priorities, and executive communications
• Handle confidential information with a high level of discretion
• Support strategic and operational initiatives as needed
• Assist in coordination across teams and stakeholders

Finance & Bookkeeping Support (Secondary)

• Manage and maintain day-to-day financial records and smaller books
• Support the preparation of financial reports and documentation
• Ensure accuracy and organization of financial data across systems

Corporate & Compliance Support

• Assist with corporate filings, registrations, and compliance documentation
• Support legal and administrative documentation across entities

Requirements

Basic Qualifications:

• Strong Executive Assistant experience supporting C-level leadership (non-negotiable)
• 3+ years of experience in executive support, operations, or administrative roles
• Background in finance, bookkeeping, or accounting support is highly preferred
• Strong organisational, communication, and prioritisation skills
• High level of discretion, reliability, and accountability
• Familiarity with US financial systems, applications, and compliance requirements
• Proficiency in tools such as Excel/Google Sheets, Notion, Dropbox, and accounting software (e.g., QuickBooks, NetSuite)
• Must be willing to travel on short notice if needed

Preferred Qualifications

• Experience supporting high-growth or eCommerce businesses
• Exposure to multi-entity or international operations
• Familiarity with IP filings, corporate governance, or legal documentation
• Knowledge of US sales tax and VAT processes

Benefits

Why Join Us

• Work closely with executive leadership and influence operational efficiency
• Play a critical role in supporting a scaling global business
• Opportunity to grow into broader finance, operations, or strategic roles