Admin Assistant/Project Manager (Clickup and Motion AI)
Activate Talent
Remote
- Remote job
We’re looking for a highly organized and tech-savvy Systems & Operations Coordinator to help us build internal systems, manage projects, and keep our team running smoothly. If you're a ClickUp expert, love solving operational puzzles, and thrive in fast-paced environments, this role is for you.
What You’ll Do
- Build and manage systems from scratch to support operations, project tracking, and team coordination
- Own and optimize ClickUp: tasks, workflows, dashboards, and automations
- Use Motion AI to intelligently schedule and prioritize team tasks and manage calendars
- Assist with executive support tasks: scheduling, inbox management, and internal communications
- Coordinate across departments and with external collaborators to keep projects on track
- Identify inefficiencies and proactively implement better processes
- Support the leadership team with admin tasks including document creation, research, and light data analysis
- Keep everyone and everything organized—like a pro
What We’re Looking For
Proven experience in administrative, operations, or project management roles
Strong ability to build and maintain internal systems from the ground up
Deep proficiency in ClickUp (especially with automations and team onboarding)
Hands-on experience with Motion AI for time, task, and workflow management
Comfortable learning and using new tools—fast
Independent, proactive, and solution-oriented mindset
Excellent organizational and communication skills
Bonus: Experience in fast-paced, creative, or startup environments
Requirements
- Proven experience in administrative, operations, or project management roles
- Strong ability to build and maintain internal systems from the ground up
- Deep proficiency in ClickUp (especially with automations and team onboarding)
- Hands-on experience with Motion AI for time, task, and workflow management
- Comfortable learning and using new tools—fast
- Independent, proactive, and solution-oriented mindset
- Excellent organizational and communication skills
- Bonus: Experience in fast-paced, creative, or startup environments
Vacancy posted more than 2 months ago
Similar jobs that could be interesting for youBased on the Admin Assistant/Project Manager (Clickup and Motion AI) in Remote vacancy
5 - 8 $ per hour
...our team a rewarding and positive work environment... ...as our Social Media Manager. If you would like... ...highly experienced Virtual Assistant – ClickUp Systems & Ops... ...working with us on a project-by-project basis, with... ...operations, cleaners, and admin teams. Create and maintain...Remote job260 Php per hour
...Virtual Assistant (Business Support) Client Industry: HVAC Services / Home Maintenance... ...are seeking a highly reliable, organized, and customer-focused Virtual Assistant to support... ...attention to detail, and the ability to manage real-time coordination tasks such as scheduling...Remote job- ...Position: Sales Admin, AI & Advisory Reports to: Global... ...discipline, ownership, and a growth mindset. We... ...in this role will manage scheduling, support client... ...activity across CRM and project systems to ensure records... ...against goals. Assist with onboarding logistics...Remote job
1000 - 1600 $
...We are actively expanding our network of AI and Automation Specialists for upcoming and future opportunities. As organizations continue... ...UiPath, Make.com, N8N) Strong communication and stakeholder management skills Ability to work independently and collaboratively in...- ...focus on independent project execution and department proficiency... ..., you are expected to manage projects autonomously,... ...management tools such as ClickUp and Instagantt for... ...project management. Assist in preparing presentation... ...Mission Control and AI Contribute to internal...Remote job
60000 Php
...Full-Time Virtual Assistant: Property Management Support Client Industry: Varies (Property... ...managers, real estate investors, and brokerage teams in the operational... ...Workspace / Microsoft Office Project management tools (Asana, ClickUp, Trello, Notion) Work Ethic...Remote job- ...Job Title: Project Manager (Digital Marketing & Coaching Focus) Remote | Full-Time | Cross-Functional... ...We're looking for a highly organized and proactive Project Manager with a passion... ...-Manage timelines using tools like ClickUp, Trello, or Asana -Run daily/weekly stand...Remote job
- ...outsourcing solutions for startups and scaleups. We partner with... ...digital solutions. As a Technical Admin & Sourcing Specialist, you will... ...the recruitment team by managing administrative tasks and identifying... ...Artificial Intelligence (AI)—to discover how they might be...Remote job
2000 $ per year
...have created a role for a Technical Manager, Automotive and Industrial with a passion for... ...leave Parental Leave Employee Assistance Programme Opportunity to... ...of the most important open source projects and the platform for AI, IoT and the cloud, we are changing...- ...Job Title: Entry-Level Project Manager Location: Remote (Must be available... ...high-performance shapewear and apparel that empower women.... ...product detail pages (PDPs), motion graphics, and other digital... ...Responsibilities Project Coordination Assist in planning, tracking, and...Remote job
700 - 800 $
...Role : Project Manager/ Coordinator Priority Location : Philippines Working Hours : Full-Time (40 hours/week), aligned to US- Eastern... ...to helping clients succeed through optimized operations and strategic growth. We offer a range of solutions, including expert...- ...Full-Time Virtual Assistant (AI Automation & Systems Specialist) Client Industry: Construction... ...automation, API integrations, and AI system development. This role is... ...Google Sheets, CRMs, ERP systems, and project management platforms Build and maintain data pipelines...Remote job
- ...-performance, beautifully designed products in the fitness and hydration space. With a strong focus on innovation, quality... ...’re looking for a proactive and detail-oriented Marketing Assistant / Project Manager to support and streamline our marketing operations. This...Remote job
- ...Hiring: Full-time - AI Engineer - Remote... ...empower individuals and create meaningful... ...clients and internal projects, we need innovators... ...chatbots, meeting assistants, and voice-to-form... ...Monitoring Deploy and manage AI models in... ...WhatsApp API, Notion, ClickUp Cloud & DevOps:...Remote job
- ...Livelihood Bond™ Series (6 listed bonds and growing). ● Enterprise Technical Assistance – Supporting impact enterprises... ...candidate will be responsible for managing 2 senior executives across a... ...can manage tasks effectively using AI will certainly be prioritised -...Remote job
- ...AI Solutions Architect Remote | Contractual (... ...AI, systems thinking, and process automation to help... ...internal and client projects Evaluate and recommend... ...automations or web apps Assist in technical scoping... ..., Airtable, Notion, ClickUp integrations Exposure...
- ...We are seeking a highly organized and driven Construction Project Manager to oversee our building projects from initial conception to final completion. You will be responsible for keeping projects on schedule, within budget, and up to the highest quality standards. The...Remote job
10800 - 14400 $ per year
...Executive Sales Assistant - Remote - $10... ...individuals and create meaningful... ...Calendar & Scheduling Management Email... ...Administrative & Project Support... ...Assistant AI Awareness & Proficiency... ...personal admin tasks to support... ...internal comms ~✅ ClickUp – for project/...Remote job160000 - 210000 $ per year
...The case that AGI and ASI pose catastrophic risks... ...argumentation frameworks, and LLM-assisted population pipelines... ...theory meets agentic AI tooling, building... ...The Center for AI Risk Management & Alignment (CARMA) works... ...a fiscally-sponsored project of Social & Environmental...- ...Title: Admin, Service Operations Reports to: Team Lead... ...mission is to shoulder IT management, user support, and cybersecurity for our clients... ...collection and updates Support project follow-ups (administrative... ...for clarification Assist with documentation updates...Remote job
- ...Position Overview: Our client is looking for a dynamic and experienced Learning and Development (L&D) Manager to lead our Customer Experience (CX) team's... ...learning development tools. ~ Strong organizational, project management, and leadership skills. ~ Proven...Remote job
- ...We are looking for a highly creative and tech-savvy AI-Driven Video Editor to join our growing... ...to improve performance. Organize and manage media assets, ensuring a consistent and... ...Experience with Google Veo ~ Experience with motion graphics and/or basic animation (After...Remote job
2000 $ per year
...of open source software and operating systems to... ...public cloud, data science, AI, engineering innovation... ...most members and your manager are broadly in the same... ...evidenced by personal projects and initiatives The... ...paternity leave Employee Assistance Programme...60000 Php
...Full-Time Virtual Assistant: Accounting / Bookkeeping... ..., Property Management, E-commerce, Professional Services, and more) Employment... ...consulting firms with project-based billing... ...support, or financial admin roles Strong... ...Management Tools (Asana, ClickUp, Trello, Notion)...Remote job2000 $ per year
...of open source software and operating systems to... ...public cloud, data science, AI, engineering innovation... ...the way companies manage their open source information... ...and enjoy challenging projects You understand the... ...leave Employee Assistance Program Opportunity...- ...Full-Time Virtual Assistant: General Administrative... ...Services, Property Management, Engineering, Marketing Agencies, and more) Employment... ...deliverables using project management tools such as Asana, ClickUp, Trello, or similar... ...(e.g., operations, admin, customer support)...Remote job
- &##127757; Executive Assistant (Remote – EST) We’re looking for a proactive and highly organized Executive... ...partner who can manage complex scheduling, high... ...items ✅ Support special projects, research, and cross-functional... ..., contracts, and admin workflows ✅ Act as a...Remote job
- ...Virtual Assistant (Real Estate Support) Client Industry... ...organized, proactive, and detail-oriented Virtual... ...support, CRM and automation management, and operational... ...initiatives or equivalent) Use AI tools responsibly to... ..., or real estate admin roles ~ Strong written...Remote job
9600 - 13200 $ per year
...Executive Sales & Marketing Assistant - Remote - $9,600 - $13... ...experience designing and installing smart home... ...~ CRM & Lead Management ~ Email Marketing & Campaigns... ...follow direction well. AI-Forward Mindset – You'... ...booking for custom projects Send milestone messages...Remote job- ...Job Title: Communications + Admin Specialist Job Type: Full-Time About the client... ...online, grocery, coffee shops, restaurants, and hotels. We are family-owned and we operate... ...improve processes. Administrative: Manage day-to-day administrative tasks, including...Remote job
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Admin Assistant/Project Manager (Clickup and Motion AI). Be the first to apply!
