Accounting Officer

Position Title:

ACCOUNTING OFFICER

Department:

Finance and Accounting

Reports To:

Chief Executive Officer / Finance Manager

JOB SUMMARY

The Accounting Officer is responsible for the accurate and timely management of Accounts Payable, Accounts Receivable, Collections Monitoring, Bank Reconciliation, Financial Reporting, and other accounting-related functions. The position ensures compliance with company policies, accounting standards, tax regulations, and internal controls while maintaining accurate financial records and supporting management in financial decision-making.

DUTIES AND RESPONSIBILITIES

Accounts Payable Management

1. Process supplier invoices, billings, and payment requests.
2. Verify supporting documents before payment processing.
3. Monitor due dates and ensure timely payment to suppliers and service providers.
4. Maintain and update Accounts Payable schedules.
5. Coordinate with Purchasing and suppliers regarding billing discrepancies.

Accounts Receivable and Collections Monitoring

1. Monitor customer receivables and aging schedules.
2. Follow up outstanding balances and payment commitments.
3. Coordinate with Sales and Collection personnel regarding overdue accounts.
4. Record collections and customer payments accurately.
5. Prepare Accounts Receivable monitoring reports.

Bank and Account Reconciliation

1. Perform monthly bank reconciliations.
2. Reconcile subsidiary ledgers against general ledger balances.
3. Investigate and resolve discrepancies in financial records.
4. Monitor cash balances and financial transactions.

Financial Reporting

1. Prepare monthly financial reports and schedules.
2. Assist in the preparation of Income Statements, Balance Sheets, and Cash Flow Reports.
3. Prepare management reports and financial analyses as required.
4. Ensure completeness and accuracy of accounting records.

Accounting Records and Compliance

1. Maintain accurate accounting records in Odoo and other accounting systems.
2. Ensure proper filing and safekeeping of accounting documents.
3. Assist in audit requirements and document preparation.
4. Ensure compliance with accounting policies, BIR regulations, and statutory requirements.

Coordination and Administrative Functions

1. Coordinate with Sales, Purchasing, Logistics, and Management regarding accounting-related concerns.
2. Assist in budget monitoring and expense control.
3. Support management in financial planning and decision-making.
4. Perform other accounting and finance-related duties assigned by management.

QUALIFICATIONS

Educational Requirement

• Bachelor's Degree in Accountancy, Accounting Technology, Financial Management, or related business course.

Experience

• At least one (1) year of accounting, bookkeeping, accounts payable, accounts receivable, or finance-related experience.
• Experience in Odoo Accounting System is an advantage.
• Experience in trading, distribution, or project-based businesses is preferred.

Skills and Competencies

1. Knowledge of accounting principles and financial reporting.
2. Strong analytical and reconciliation skills.
3. Proficiency in Microsoft Excel and accounting software.
4. Knowledge of Accounts Payable and Accounts Receivable processes.
5. Ability to prepare accurate financial reports.
6. Strong attention to detail and organizational skills.
7. Good communication and coordination skills.
8. Ability to work under pressure and meet deadlines.

Personal Attributes

• Honest and trustworthy.
• Detail-oriented and organized.
• Professional and confidential in handling financial information.
• Results-oriented and proactive.
• Able to work with minimal supervision.

KEY PERFORMANCE INDICATORS (KPIs)

1. Accuracy of financial records and reports.
2. Timeliness of supplier payments.
3. Collection efficiency and reduction of overdue receivables.
4. Completion of monthly bank reconciliations.
5. Timely submission of monthly financial reports.
6. Compliance with accounting and tax requirements.
7. Accuracy of Accounts Payable and Accounts Receivable monitoring.
8. Proper maintenance of accounting records and documentation.