AU Accounts Officer | AU | Hybrid

Setup and Location: Hybrid (Ortigas, Alabang, Pampanga or Cebu) Work Schedule: 9:00 AM to 6:00 PM (AEST Time) | 7:00 AM to 4:00 PM (PH Time)

Employment Type: Full-time

Ready to do work that actually excites you?  

The Accounts Officer is responsible for the day-to-day financial administration, purchasing coordination, project cost tracking and subcontractor payment management for the Supply & Install Division. This role supports the business by ensuring accurate bookkeeping, timely invoicing, efficient procurement processes and accurate project cost reporting.

What You’ll Do  

Accounts & Bookkeeping

• Process customer invoices and supplier invoices.
  
• Assist Accounts Receivable (AR) and Accounts Payable (AP) to smoothly process.
  
• Follow up outstanding customer payments.
  
• Reconcile bank accounts and company transactions.
  
• Maintain accurate financial records.
  
• Assist with BAS, GST and accountant requirements.
  
• Support month-end financial reporting and reconciliations.
  

Purchasing & Procurement Administration

• Prepare and issue Purchase Orders (POs).
  
• Review supplier quotations and compare pricing.
  
• Match Purchase Orders with supplier invoices and delivery dockets.
  
• Track material orders and delivery schedules.
  
• Follow up suppliers regarding order status and delivery dates.
  
• Maintain procurement records and supplier databases.
  
• Ensure purchases remain within approved project budgets.
  

Supply & Install Project Administration

• Create and maintain project files and documentation.
  
• Track material, labour and subcontractor costs for each project.
  
• Monitor installation progress and update project records.
  
• Assist with project scheduling and coordination.
  
• Maintain project budgets and cost tracking reports.
  
• Support management with project administration and cost control.
  

Installer & Subcontractor Payment Management

• Review installer timesheets and subcontractor payment claims.
  
• Verify completed works against project records.
  
• Prepare weekly payment schedules for installers and subcontractors.
  
• Maintain payment records and supporting documentation.
  
• Resolve payment discrepancies with installers, subcontractors and suppliers.
  

Reporting & Cost Control

• Prepare weekly project status and cost reports.
  
• Prepare monthly project profitability and margin reports.
  
• Monitor project budgets and identify cost variances.
  
• Assist management with financial and operational reporting.
  
• Maintain accurate records for audit and compliance purposes.
  

Requirements

What You Bring  

• Experience in bookkeeping, accounts or administration.
  
• Strong understanding of Accounts Receivable (AR) and Accounts Payable (AP).
  
• Strong Microsoft Excel and data entry skills.
  
• Excellent organizational and communication skills.
  
• High attention to detail and accuracy.
  
• Ability to work independently and manage multiple priorities.
  
• Experience in the construction, building materials, trade contracting or Supply & Install industry is highly desirable.
  
• Experience managing purchases orders, invoicing and project cost tracking is preferred.
  

Benefits

Why You’ll Love Working Here  

• HMO, Dental, and Life Insurance for you and one free dependent from day one (with the option to enroll additional dependents) 
  
• Paid Leaves: Birthday, Vacation, Medical, and Maternity (up to 6 Vacation Leaves are convertible to cash on your anniversary) 
  
• Employee Engagement Activities: Year-End Party, Family Day, Team Building, and more! 
  

Let’s Talk  

If you’re thinking, “this sounds like me,” it probably is. Click apply. We can’t wait to meet you.