Admin Assistant / Accounting Assistant (Lapu-Lapu, Cebu)
Full-time
Savills Philippines
Savills Philippines is the leading full-service real estate solutions provider for local and multinational business locators. LOCATION: Brgy. Maribago, Lapu- Lapu, Cebu WORK SET UP: On-site - 6 days a week POSITION: Admin Analyst JOB QUALIFICATIONS:
- Proven experience as an Administrative Analyst. Experience in property management/facilities management is an advantage.
- Bachelor's/College Degree in Business Administration or any related field.
- Willing to work on-site - 6 days a week
- FRESH GRADUATES ARE WELCOME TO APPLY
- Oversee daily operations, schedules, appointments, and administrative tasks
- Handle calls, emails, and correspondence professionally
- Conduct regular property inspections and report observations
- Monitor consumables and track stock levels for reordering and reporting
- Ensure asset accountability, tagging, and tracking
- Maintain a detailed and updated master asset inventory
- Monitor housekeeping activities and ensure cleaning standards
- Ensure compliance with preventive maintenance schedules
- Process purchase requests and source vendors with cost comparisons
- Prepare bid evaluations and execute purchase orders
- Manage vendor relationships and negotiate costs
- Process and monitor permits and licenses for timely renewal
- Ensure all documents are valid, updated, and properly posted
- Manage contracts and ensure proper review, approval, and monitoring
- Track insurance requirements and ensure timely renewals
- Prepare reports and ensure compliance with company standards
- Disseminate important operational information and updates
- Manage schedules, deadlines, and maintain trackers, databases, and records
- Ensure compliance with accounting and bookkeeping procedures
- Manage billing, collections, and payment monitoring
- Review contractor and supplier billings
- Monitor expenses to stay within budget
- Manage petty cash with complete documentation
- Conduct customer feedback surveys to improve services
- Ensure effective administrative processes to support business growth
- Recommend process improvements for better efficiency and service delivery
- Participate in trainings, seminars, and company activities
- Strong organizational skills for managing workspace, calendars, and filing systems
- Effective verbal and written communication with colleagues, clients, and stakeholders
- Problem-solving skills to address office, staff, or system-related issues
- Good time management to prioritize tasks and meet deadlines
- High attention to detail in data entry, scheduling, and reporting
- Customer service skills to ensure a positive client experience
- Strong interpersonal skills to build and maintain relationships
- Teamwork and collaboration across departments
- Basic bookkeeping/accounting skills for managing invoices and budgets
- Ability to provide advisory support and guidance to team members
- Skills in data gathering and analysis for decision-making
- Commitment to continuous learning and self-development
- Strong decision-making within scope of responsibility
- Strategic planning and scheduling of meetings and activities
- Basic computer literacy and proficiency in office tools
- Strong verbal and written communication skills
- Critical thinking for analyzing and solving problems
- Ability to multitask and handle multiple responsibilities efficiently
Vacancy posted 18 hours ago
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