Executive & Administrative Assistant to the CEO
Full-time
GSS HR TALENT SOLUTIONS
About the role
This role reports to the Founder & CEO and involves managing executive operations, administrative functions, and financial coordination. The position is initially probationary with promotion to permanent employment upon successful completion.
Key responsibilities
Manage executive calendars, schedule meetings, and prepare minutes of the meetings
Prepare, organize and maintain ISO QMS documentation and record
Handle monthly expenses, basic bookkeeping and financial records maintenance
Handle invoicing, payment follow-ups, cheque collection, and bank deposit coordination
Process payments related to BIR Compliance requirements and government mandated benefits
Maintain office supplies inventory and order supplies as needed, optimizing cost efficiency
Assist with managing internal and external communications, including responding to emails and inquiries
Coordinate employee onboarding and offboarding activities
Ensure assigned tasks are completed accurately and on time
Perform other related duties as assigned
About you
Bachelor's degree in Business Management, Office Administration or related field
Proven experience supporting senior executives or management level positions
Knowledge in ISO 9001:2015 QMS Documentations is a plus
Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook)
Must have knowledge in Government Compliance, Basic Bookkeeping and Expense tracking
Must have strong English communication skills, both written and spoken
Willingness to work onsite from Monday to Friday – 10:00am to 7:00pm
Vacancy posted 1 day ago
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