Executive Assistant

ABOUT IQ-EQ

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.  We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world’s top-15 private equity firms.

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts.

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding. 

We’re driven by our Group purpose, to power people and possibilities. 

Job Description

THIS ROLE

The Executive Assistant is a key administrative professional who supports the Head of Global Client Delivery - Philippines and serves as the primary point of contact for executives, managing schedules, coordinating meetings, and handling correspondence. As a trusted partner, they help maintain operational efficiency, coordinate logistics, and facilitate communication across departments while interacting with internal and external stakeholders, including employees, clients, and business partners. This role requires a high level of professionalism, adaptability, and discretion, with a strong commitment to maintaining the confidentiality of sensitive information, systems, and executive operations.

WHAT YOU WILL DO

• You'll manage executive calendars, coordinate meetings, appointments, and travel arrangements to ensure seamless scheduling and logistics.
• You'll prepare agendas, meeting materials, minutes, reports, presentations, and correspondence, ensuring accuracy, professionalism, and timely communication.
• You'll support project coordination by tracking deadlines, monitoring progress, conducting research, and analyzing data to inform decision-making.
• You'll maintain organized records, databases, and administrative processes while handling confidential information with the highest level of discretion and integrity.
• You'll provide exceptional support to internal and external stakeholders by managing daily priorities, resolving office-related issues, and fostering collaboration across teams.

WHAT WE OFFER

• Competitive compensation and benefits – including allowances, government-mandated benefits, 13th month pay, and performance-based bonuses
• Health and wellness support – HMO coverage from Day 1 (with dependents), life and accident insurance, mental health support, and medical allowances
• Leave benefits – generous paid time off, special leave types, and observance of all Philippine holidays
• Hybrid work setup and tools – company-issued laptop, work-from-home kit, and flexibility after initial onboarding
• Learning and growth opportunities – access to training, annual salary reviews, internal mobility, and performance rewards

Qualifications

ABOUT YOU

• You have at least two 2 years of experience in an administrative role, preferably supporting executive-level leaders.
• You are highly proficient in Microsoft Office and collaboration tools, including Word, Excel, PowerPoint, Outlook, Forms, and SharePoint.
• You demonstrate excellent communication, organizational, multitasking, and time-management skills, with strong attention to detail.
• You can effectively prioritize competing responsibilities, work independently in a fast-paced environment, and adapt to changing business needs.
• You possess strong problem-solving, critical-thinking, and interpersonal skills, while handling confidential information with professionalism and discretion.

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 24 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced. 

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success lead to our sustainability and success. We’re emotionally invested in our clients right from the beginning.