Administrative Assistant (General Liability Insurance Knowledge)

Position Overview We are looking for a highly organized, detail-oriented Administrative Support Specialist to manage project administration, insurance coordination, contract review, and customer communication across our active project portfolio. This role requires a basic understanding of general liability insurance — including GL, Umbrella, Workers Compensation, Excess policies, experience mod numbers, and Worker’s Comp class codes. You will be reviewing insurance requirements against our coverage, coordinating OCIP enrollment, and managing prequalification documentation. Training will be provided for contract review, but a general comfort level with insurance concepts is important from day one.

The ideal candidate is highly organized, a strong communicator, and able to start a task and see it through to completion before moving on. We are not looking for someone who juggles too many things at once — we are looking for someone who is methodical, thorough, and dependable. Key Responsibilities Project Set Up & Management • Set up new projects in Ignite (our CRM) and QuickBooks, ensuring all required information is entered accurately and completely • Create and maintain project estimates in QuickBooks as directed • Collect and organize all required project documents throughout the project lifecycle • Maintain weekly project tracking and produce monthly project reports Insurance Coordination A basic understanding of general liability insurance is required for this role.