AI-Enabled Personal Executive Assistant
65000 - 85000 PhpFull-time
Regal Credit Management
This is a remote position.
AI-Enabled Personal Executive Assistant & Family Projects Coordinator
We are seeking an AI-forward, highly organized, and research-oriented Personal Executive Assistant to support a Principal with personal, family, travel, genealogy, documentation, and special projects.
This is a high-trust role for someone who can take an ambiguous request, turn it into a structured project, conduct thorough research, coordinate with different people and vendors, and follow through until completion.
AI will be a core part of the role. You should already be comfortable using tools such as ChatGPT for meaningful day-to-day work and be interested in developing reusable prompts, custom GPTs, AI-assisted workflows, and simple automations.
This is not a traditional calendar-and-email-only Executive Assistant position . The role requires strong research ability, independent project ownership, organization, judgment, and follow-through.
Key Responsibilities
- Manage multiple personal and family projects, including priorities, deadlines, next steps, and follow-ups.
- Conduct detailed online research, compare options, verify sources, identify tradeoffs, and provide concise recommendations.
- Support genealogy and family-history projects, including archival research, family trees, biographies, historical research, and source verification.
- Organize personal and family documents, photographs, videos, scans, research notes, and digital archives.
- Maintain organized Google Drive structures, naming conventions, trackers, and searchable records.
- Research and coordinate travel, including flights, hotels, transportation, itineraries, reservations, and destination logistics.
- Coordinate appointments, vendors, service providers, family projects, relocation or education research, and other personal logistics.
- Use ChatGPT and other AI tools for research, document analysis, summarization, drafting, planning, and knowledge organization.
- Identify recurring work that can be improved through reusable prompts, custom GPTs, structured AI workflows, or simple agents.
- Handle special and loosely defined projects independently and drive them through completion.
Requirements
Required Qualifications
- Exceptional online research skills and strong judgment when evaluating sources.
- Strong project management, prioritization, and follow-through skills.
- Excellent written and spoken English.
- Highly organized and comfortable managing multiple unrelated projects simultaneously.
- Strong discretion and judgment when handling confidential personal and family information.
- Strong working knowledge of Google Drive, Google Docs, spreadsheets, calendars, and online research tools .
- Ability to work independently and identify appropriate next steps without requiring detailed instructions.
- Demonstrated day-to-day use of ChatGPT or comparable AI tools for substantive work .
- Interest and ability to turn recurring tasks into reusable prompts, custom GPTs, AI-assisted workflows, or simple agents.
- Flexibility to adjust working hours when the Principal travels across different time zones.
Preferred Qualifications
- Experience as a Personal Assistant, Executive Assistant, Research Coordinator, Family Office Assistant, or Project Coordinator .
- Experience supporting a senior executive, private principal, or family.
- Experience with genealogy, archival research, historical research, libraries, or family-history projects.
- Experience managing digital filing systems, research archives, knowledge bases, or complex document collections.
- Experience coordinating international travel or supporting rapidly changing priorities.
- Experience creating AI-assisted workflows, custom GPTs, no-code automations, or similar reusable systems.
What We’re Looking For
The ideal candidate is someone who is:
- Curious and naturally interested in finding answers.
- Comfortable receiving a broad or unclear request and turning it into an organized plan.
- Proactive without needing constant direction.
- Strong at turning research into clear, concise recommendations.
- Reliable with deadlines, follow-ups, and open tasks.
- Discreet, resourceful, calm, and thoughtful with sensitive information.
- Comfortable using AI as a working system rather than simply a writing tool .
- Able to verify AI-generated information rather than treating AI output as fact.
Education:
- Bachelor's (Preferred)
Experience:
- executive assistance: 2 years (Preferred)
- personal assistance: 2 years (Preferred)
Benefits
Benefits:
- Additional leave
- Company events
- Health insurance
- Opportunities for promotion
- Pay raise
- Work from home
Pay: Php65,000.00 - Php85,000.00 per month
Work Location: Remote
Vacancy posted a month ago
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