Purchaser

Key Responsibilities Procurement & Purchasing  Source, evaluate, and accredit suppliers that meet company standards for quality, pricing, and reliability.

• Prepare and issue Purchase Orders (POs) based on approved Purchase Requests.
• Ensure all purchases are properly authorized according to company approval limits.
• Monitor stock requirements from stores and commissary to prevent stock shortages or

overstocking.  Coordinate deliveries with suppliers and receiving personnel. Supplier Management

• Negotiate pricing, payment terms, rebates, and delivery schedules.
• Develop long-term relationships with key suppliers.
• Conduct regular supplier performance evaluations based on quality, delivery, pricing, and

service.  Resolve supplier issues, shortages, damaged goods, and delivery discrepancies. Cost Management

• Obtain competitive quotations from multiple suppliers.
• Identify opportunities for cost savings without compromising product quality.
• Monitor market price fluctuations for food commodities and operational supplies.
• Recommend alternative products or suppliers when appropriate.

Inventory Coordination

• Work closely with Store Operations to determine purchasing requirements.
• Monitor inventory levels and reorder points.
• Assist in reducing slow-moving, obsolete, and excess inventory.
• Coordinate emergency purchases when necessary.

Documentation & Compliance

• Maintain complete purchasing records and supplier documentation.
• Ensure all purchasing transactions comply with company policies and audit requirements.
• Update supplier price lists and product specifications.
• Assist Accounting in invoice reconciliation and supplier payment concerns.

Reporting Prepare regular reports including:

• Purchase summary
• Supplier performance
• Cost savings achieved
• Price variance analysis
• Outstanding Purchase Orders
• Supplier accreditation status

Qualifications  Bachelor's Degree in Business Administration, Supply Chain Management, Hospitality Management, or related field.  Minimum 2–3 years of purchasing experience, preferably in restaurants, hotels, food manufacturing, or commissary operations.  Experience handling food, beverage, and restaurant operational supplies is highly preferred.  Knowledge of inventory management systems and ERP/POS (i.e. NetSuite) purchasing modules is an advantage.  Proficient in Microsoft Excel and purchasing documentation. Required Competencies

• Strong negotiation skills
• Analytical and numerical ability
• Excellent planning and organization
• Attention to detail
• Supplier relationship management
• Cost-conscious mindset
• Integrity and confidentiality
• Time management
• Effective communication
• Problem-solving and decision-making

Key Performance Indicators (KPIs)

• Purchase cost savings achieved versus budget
• On-time procurement and supplier delivery rate
• Stock-out incidents
• Emergency purchase frequency
• Purchase Order processing turnaround time
• Supplier quality compliance
• Inventory turnover performance
• Purchase price variance
• Supplier performance rating
• Accuracy of purchasing documentation

Working Conditions

• Office-based with regular visits to restaurant (airport), supplier facilities, and warehouses.
• May require occasional travel for supplier accreditation, product sourcing, and market

visits.  Availability outside regular working hours may be required to address urgent procurement concerns.