Executive Assistant
Full-time
Marivent Hotels and Resorts In
Executive Assistant - is a professional who provides high-level administrative and organizational support to executives, managers, or company leaders. They help the executive manage their schedule, communication, meetings, documents, and other important business activities.
Key responsibilities
- Manage the executive's appointments, meetings, deadlines, and daily schedule.
- Schedule meetings, prepare agendas, arrange meeting rooms, and record minutes when needed.
- Handle emails, phone calls, correspondence, and other communications on behalf of the executive.
- Organize business trips, including flights, accommodations, transportation, and itineraries.
- Prepare reports, presentations, letters, memos, and other business documents.
- Safeguard confidential information, files, company records, and executive documents.
- Provide day-to-day administrative assistance and ensure important tasks are completed on time.
- Communicate and coordinate with different departments, clients, suppliers, and business partners.
- Track assignments, follow up on pending matters, and remind the executive of important deadlines.
- Assist the executive with special projects, business initiatives, and operational activities.
Job Requirements and Qualifications:
- Bachelor's degree in Business Administration, Management, Office Administration, or a related field is preferred.
- At least 2–3 years of experience as an Executive Assistant, Administrative Assistant, Secretary, or similar position.
- Experience supporting senior executives or managers is an advantage.
- Experience in handling confidential information and coordinating business activities.
- Proficient in Microsoft Office (Word, Excel, PowerPoint, and Outlook).
- Familiarity with Google Workspace, scheduling systems, and video-conferencing platforms.
- Excellent written and verbal communication skills.
- Strong organizational and time-management abilities.
- Highly detail-oriented and accurate.
- Able to multitask and prioritize competing responsibilities.
Vacancy posted a month ago
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