Accounting Assistant

Bookkeeping and Accounting:

• Perform day-to-day bookkeeping tasks, including recording financial transactions, maintaining general ledgers, and reconciling accounts.
• Prepare and process invoices, purchase orders, expense reports, and other financial documents.
• Assist with month-end and year-end closing procedures, including preparing financial statements and supporting schedule

Accounts Payable:

• Manage the accounts payable process, including reviewing and verifying invoices, obtaining proper approvals, and ensuring timely payments to vendors.
• Reconcile vendor statements, resolve discrepancies, and communicate effectively with vendors regarding payment-related inquiries.

Accounts Receivable:

• Assist with accounts receivable functions, such as invoicing customers, tracking outstanding payments, and following up on overdue accounts.
• Prepare aging reports, analyze receivables data, and support collections efforts as needed.

Purchasing Support:

• Collaborate with the procurement team to process purchase requisitions, obtain price quotes, and issue purchase orders.
• Assist in supplier evaluation, negotiation, and maintaining vendor relationships.
• Monitor inventory levels, coordinate with warehouse staff, and reconcile purchase orders with received goods.

Financial Reporting and Analysis:

• Assist in the preparation of financial reports, variance analysis, and budgeting activities.
• Support management in generating financial insights, identifying cost-saving opportunities, and implementing financial controls.

Education:  

• Bachelor’s degree in accounting, finance or business

Qualifications:

• Experience:  
• At least 3 years experience in the job related post
• Skills:

1. Attention to Detail: Ensuring accuracy in processing invoices, payments, and maintaining financial records.
2. Numerical Proficiency: Comfort with numbers and calculations, essential for handling payments and reconciling accounts.
3. Data Entry Skills: Fast and accurate data entry skills for processing and recording transactions.
4. Time Management: Ability to manage multiple tasks and meet deadlines, especially during billing cycles.
5. Communication Skills: Effectively communicating with clients and internal teams to resolve payment issues or discrepancies.
6. Problem-Solving: Identifying and resolving issues related to overdue accounts, billing errors, or payment discrepancies.
7. Organizational Skills: Keeping records organized and easily accessible, managing accounts and documentation efficiently.
8. Familiarity with Accounting Software: Proficiency in using accounting software like QuickBooks, SAP, or similar systems to manage accounts receivable processes.