Officer 1, Fund Administration

ABOUT IQ-EQ  

We’re a leading Investor Services group offering end-to-end services in administration, accounting, reporting, regulatory and compliance needs of the investment sector worldwide.   We employ a global workforce of 6,500+ people across 24 jurisdictions and have assets under administration (AUA) exceeding US$857 billion. We work with 13 of the world ’s top-15 private equity firms.  

Our services are underpinned by a Group-wide commitment to ESG and best-in-class technology including a global data platform and innovative proprietary tools supported by in-house experts. 

Above all, what makes us different is our people. Operating as trusted partners to our clients, we deliver intelligent solutions through a combination of technical expertise and strong relationships based on deep client understanding.

We’re driven by our Group purpose, to power people and possibilities. 

Job Description

THIS ROLE:

This entry-level role in Corporate Secretarial Services is responsible for supporting the delivery of basic corporate secretarial and administrative functions under supervision. You will focus on executing standardized processes, maintaining accurate records, and ensuring compliance with established procedures and regulatory requirements. This role provides an opportunity to develop foundational knowledge of corporate secretarial practices while handling routine tasks, supporting documentation, and contributing to efficient service delivery.

Key Responsibilities

• Perform basic corporate secretarial tasks, including maintaining statutory books, records, and client databases in line with established procedures
• Support the preparation of routine documents such as minutes of meetings, board papers, and regulatory filings using standard templates
• Conduct basic file reviews and ensure documentation accuracy, completeness, and compliance with internal checklists and quality standards
• Assist in monitoring statutory deadlines, responding to routine queries, and supporting administrative and operational activities
• Ensure accurate record-keeping and adherence to compliance requirements while contributing to process efficiency and continuous learning

WHAT WE OFFER  

• Competitive compensation and benefits – including allowances, government-mandated benefits, 13th month pay, and performance-based bonuses
• Health and wellness support – HMO coverage from Day 1 (with 2 free dependents), life and accident insurance, mental health support, and medical allowances
• Leave benefits – generous paid time off, special leave types, and observance of all Philippine holidays
• Hybrid work setup and tools – company-issued laptop, work-from-home kit, and flexibility after initial onboarding
• Learning and growth opportunities – access to training, annual salary reviews, internal mobility, and performance rewards

Qualifications

ABOUT YOU:

• Bachelor’s degree in Business Administration, Legal Management, Juris Doctor, or a related field; additional certifications (e.g., Chartered Secretary, LL.B, or paralegal

  qualifications

  ) are an advantage
• At least 2 years of experience in corporate secretarial, administrative, or similar roles, with exposure to client service operations and managing multiple deliverables
• Familiarity with corporate secretarial practices, including funds and special purpose vehicles (SPVs), and experience with CAS systems or corporate secretarial software is a plus
• Proficient in drafting minutes, board papers, regulatory filings, and maintaining statutory books, records, and client databases with strong attention to detail and compliance standards
• Excellent communication, organizational, and time management skills, with the ability to meet deadlines, manage multiple priorities, and ensure high-quality and accurate outputs

Additional Information

Sustainability is integral to our strategy and operations. Our sustainability depends on us building and maintaining long-term relationships with all our stakeholders – including our employees, clients, and local communities – while also reducing our impact on our natural environment.

There is always more we can, and should do, to improve – whether in relation to our people, our clients, our planet, or our governance. Our ongoing success as a business depends on our sustainability and agility in a changing and challenging global landscape. We’re committed to fostering an inclusive, equitable and diverse culture for our people, led by our Diversity, Equity, and Inclusion steering committee. 

Our learning and development programmes and systems (including PowerU and MyCampus) enable us to invest in growing our employees’ careers, while our hybrid working approach supports our employees in achieving balance and flexibility while remaining connected to their colleagues. We want to empower our 6,500+ employees - from 94 nationalities, across 25 countries - to each achieve their potential. Through IQ-EQ Launchpad we support women managers launching their first fund, in an environment where only 15% of all private equity and venture capital firms are gender balanced.

We’re committed to growing relationships with our clients and supporting them in achieving their objectives. We understand that our clients’ sustainability and success leads to our sustainability and success. We’re emotionally invested in our clients right from the beginning.