Payroll Officer - Hybrid

The Payroll Officer supports the HR team by managing payroll, assisting with audits, implementing HR policies, maintaining accurate records, and coordinating with relevant departments.

RESPONSIBILITIES:

Payroll Process

• Review and validate payroll for international staff.

• Oversee preparation and distribution of salary statements.

• Perform reconciliations and monitor social charges and contributions.

• Handle payroll corrections and special cases as needed.

• Validate payroll-related journal entries, including general ledger posting, social insurance payments, staff benefit entries from social insurance institutions, and payroll adjustments and corrections.

• Manage statutory and social insurance requirements

Contract Management, HRIS, & Administrative Support

• Supervise drafting, preparation, and validation of employment contracts, amendments, and official letters.

• Ensure proper filing and record-keeping of TORs and contracts.

• Maintain HRIS and SharePoint records for contract management.

• Oversee updates on social charges and HR platforms in compliance with Swiss law.

• Prepare, consolidate, and review HR reports, including:

• Active International Staff List (HR Queries Log, HR Checklist, Expat Masterlist, and HR Statistics)

• Manage urgent or special contract cases, including corrections and updates.

HR Ad Hoc & ISO Compliance Tasks

• Support onboarding and offboarding processes.

• Assist with travel management.

• Review and validate HR documentation for ISO and social security audits.

• Supervise interim and annual payroll reconciliations.

• Contribute to ad hoc projects and urgent HR tasks.

QUALIFICATIONS:

• Bachelor’s degree in Accountancy or Finance.

• Minimum of 3 years’ experience in accounting and payroll.

• At least 2 years’ experience in payroll audit procedures.

• Proficient in accounting systems and tools.

• Strong command of English, both written and spoken.

• Exceptional attention to detail with solid problem-solving skills.

• Proven ability to manage confidential information responsibly.

• Excellent organizational and time management capabilities.

• Cross-cultural awareness and ability to collaborate with diverse teams.

• Strong interpersonal and communication skills.

• Ability to work independently and effectively within a team in a dynamic environment.