Accounts Payable Associate

Infinit-O is the trusted, customer-centric, and sustainable leader in Business Process Optimization. We empower finance and healthcare organizations to thrive in a digital-first world by combining specialized industry expertise and innovative technology for 20 years. We navigate complex industry landscapes to drive transformative outcomes, helping businesses streamline operations, enhance customer experience, and achieve sustainable growth backed by a world-class Net Promoter Score of 75. Our approach combines operational efficiency with a human-centered ethos, ensuring sustainable value creation for our clients and team members.

As a Certified B Corporation, Infinit-O is committed to the highest standards of social and environmental performance, accountability, and transparency. We embed these values into every aspect of our operations—aligning business success with a positive impact on our clients, people, and communities. Our commitment to Diversity, Equity, and Inclusion (DEI) is integral to our mission. We believe that building inclusive, equitable teams is not only the right thing to do—it is also essential for driving innovation and better business outcomes. We actively promote equal opportunity through inclusive hiring practices, continuous learning programs, and regular equity assessments to ensure a fair and empowering workplace for all.

About the Role:

We are seeking a detail-oriented and highly organized Accounts Payable Associate to join our offshore finance team. In this role, you will be responsible for supporting the full process of accounts payable, ensuring accurate and timely processing of vendor invoices, and supporting the financial operations of the organization. This is an excellent opportunity for a finance professional looking to learn within a dynamic and collaborative environment.

Key Responsibilities:

• Process and review vendor invoices for accuracy, proper authorization, and compliance with company policies

• Match contracts and invoices to ensure billing accuracy and contractual compliance

• Prepare and support payment runs (ACH, wire, and check), including validation of payment details prior to release

• Reconcile vendor statements, investigate discrepancies, and resolve payment disputes promptly.

• Monitor AP aging reports and follow up on outstanding balances

• Assist with month-end close activities

• Collaborate cross-functionally with procurement, finance, and operations teams to resolve issues and improve processes

• Support internal and external audits by providing documentation and reports as needed

• Identify opportunities for process improvements within the AP function

• Manage internal invoice approval processes, including following up with purchasing managers.

• Assist in the onboarding and maintaining vendors and independent contractor records in Oracle NetSuite, ensuring complete documentation and accurate setup.

• Assist in monthly credit card and bank reconciliation processes, reviewing all activity and ensuring accurate posting within the general ledger.

• Assist in implementing AI functionalities throughout multiple systems to support automated workflows.

Requirements

Required -

• 2+ years of experience in accounts payable or a related accounting function

• Strong attention to detail with a high degree of accuracy in data entry and financial record-keeping

• Strong written and verbal communication skills; comfortable liaising with vendors and internal stakeholders

• Proficiency in Microsoft Office Suite, particularly Excel

• Ability to manage high invoice volumes while meeting deadlines in a fast-paced environment

• Solid understanding of AP processes, general ledger coding, and basic accounting principles

• Strong organizational and project management skills

• Demonstrated ability to work effectively as part of a team

Preferred -

• Experience with Oracle NetSuite (strongly preferred)

• Familiarity with multi-entity or multi-currency AP environments

• Bachelor's degree in Accounting, Finance, or a related field