Project Assistant
Full-time
RBOX INTERNATIONAL SOLUTIONS INC.
Chief of Staff (Project/Executive Assistant) – IT Department
Position Overview:
The Chief of Staff (CoS) serves as the right hand to the Senior Director of IT, acting as an operational partner and force multiplier. This person will manage communication flow, track department-wide initiatives, and ensure commitments are followed through. The CoS blends strategic coordination, administrative excellence, and analytical support to help the IT organization run smoothly and predictably.
Key Responsibilities
- Act as liaison between the Senior Director and Manila-based leads (PMs, developers, analysts)
- Drive clarity across departmental goals, OKRs, and executive deliverables
- Manage communication, meeting prep, and follow-ups for leadership syncs and partner updates
- Maintain tracking systems for departmental projects, key decisions, and operational risks
- Support budgeting, hiring plans, and vendor coordination with Finance and HR
- Review project reports, summarize key findings, and ensure actions are completed
- Maintain and enforce documentation standards across IT systems, policies, and governance initiatives
- Handle sensitive information with discretion and maintain confidentiality at all times
Qualifications
- 5–8 years of experience in business operations, project management, or executive support
- Excellent English communication (spoken and written), including concise executive summaries
- High attention to detail and strong organizational discipline
- Proficiency in Microsoft 365 (Excel, PowerPoint, Teams, SharePoint) and comfort with technical tools (ADO, Power BI preferred)
- Ability to anticipate needs, follow up without prompting, and manage multiple priorities
- Strong analytical mindset and ability to synthesize data into actionable insights
- Experience supporting cross-functional or global leadership is a plus
Ideal Candidate Profile
- Operates calmly under pressure and handles ambiguity with structure
- Thinks two steps ahead – plans for risks and keeps things on track
- Has strong judgment, professionalism, and interpersonal tact
- Thrives in a hybrid technical-business environment where accuracy and trust matter
Why Join Us?
- Competitive compensation and benefits package
- Integral role in a highly stable team within a rapidly growing company
- Opportunities for professional development and career progression
- Emphasis on work-life balance as a core element of our culture
- Involvement in cutting-edge projects leveraging the latest cloud technologies
Vacancy posted a month ago
Similar jobs that could be interesting for youBased on the Project Assistant in Philippines vacancy
- # Media Coordinator (Virtual Assistant) # Note: Install whatsapp, we will call you there #(Equipment not provided) Qualification: #... ...Integrate the website and CRM for a seamless customer experience. Project Management # Lead website redesigns, CRM upgrades, and...
- ...dedicated administrative support for strategic, time-sensitive projects. This position is vital for enhancing team productivity, maintaining... .... Generate drafts of reports, emails, or other content. Assist with data processing and analysis. Prompt Engineering Acumen...
- ...Overview RecruitGo is seeking a proactive and highly adaptable Project Coordinator to join our Operations Team. The ideal candidate... ...support, resource allocation, compliance, and quality assurance. Assist Project Managers throughout the project lifecycle — including...
- ...manage the scope, strategy, requirements and implementation of projects. Ensures that assigned projects are completed within budgets... ...are brought in on time, within budget and quality targets. Assists in hiring project staff, and developing, motivating, coaching,...
- ...a techno-functional role? Edufied is looking for you to be our Project Management Intern! Join us to explore your interest in the Project... ...our processes. What Will You Learn/Do? Shadow and assist Project Manager in managing multiple projects at the company from...
- ...JOB DESCRIPTION The Project Estimator will be responsible for reviewing construction drawings, specifications, and project requirements to develop accurate and competitive estimates for architectural glazing and commercial glass projects. This role requires strong...
- ...and respond to incoming emails, handling customer inquiries and project-related correspondence on behalf of the business owner.... ...support project estimation, pricing, and proposal development. Assist with project management activities by monitoring project progress...
- ...looking for someone with at least four years of experience in a project management or operations role, organized, client-facing, and... ...communications Sales Support Support the sales process, assist with prep materials, coordinate discovery calls, and follow through...
- ...Job Description: Drive high-impact projects that align with the company's strategic vision for revenue. This is a project-based role, ideal for individuals who thrive in a fast-paced environment and enjoy building things from the ground up. Initiative & Campaign...
- ...What You’ll Do As a Project Manager at Smartly, you’ll play a key role in bringing high-impact digital campaigns to life. You’ll own the end-to-end delivery process, working closely with cross-functional teams and clients to ensure everything runs smoothly, from...
- ...AutoCAD/Revit (or any related design software) to create initial layouts for the solar projects for Residential, Commercial & Industrial. Interpret civil and structural documents to assist in the design process Design major and minor modifications to electrical...
1000 - 1300 $
...built in-house. And you'll be doing it inside one of the fastest-growing companies in U.S. performance marketing. We're hiring Project Managers to run the day-to-day operations behind our highest-priority accounts. You'll be assigned to multiple top-tier clients and...- ...Communicate the value of new features to internal teams and clients. Oversee and mentor the Product Owner team, including goal-setting, project assignments, and performance evaluations. Maintain internal tools such as developer PTO and assignment trackers. Regulatory...
1000 - 1500 $
...the role: We’re looking for a proactive and detail-oriented Project Manager to help with administrative tasks, support all internal... ...management tools to ensure tasks and deliverables are on track. Assist in onboarding new clients, ensuring that contracts and...- ...About The Role We are looking for a proactive and skilled Assistant Editor who will be heavily involved in video shooting, editing... ...internal communications, etc.). Organize and manage media assets, project files, and backup systems. Perform basic color grading,...
- The position is primarily responsible for independently performing audits of projects and project management practices to assess governance, risk, and controls across the project lifecycle. The position is also responsible for ensuring that projects are delivered within...
- ...Queensland, AU Tasks required: Prepare detailed and accurate cost estimates for projects Perform measurements and quantity take-offs using drawings and specifications Assist in preparing initial estimates for project certificates Develop cost breakdowns...
- ...We are seeking a highly organized and results-driven Project Manager to oversee the development of eCommerce websites. The ideal candidate... ...: ~ Maternity and Paternity Leaves ~ Health and Dental Assistance ~ Birthday Incentive ~ Work Anniversary Incentive ~ Paid...
- ...About The Role As a Project Engineer (Electrical Vehicle Charging) at VTSA INTERNATIONAL INC.', you will play a crucial role in the development and implementation of electric vehicle charging infrastructure. This full-time position is based in Pasig City Metro Manila...
- ...our team. Position Overview RecruitGo isseeking a skilled CAD Assistant to support our design team in preparing and updating system design drawings and documentation for client projects. The role involves working with AutoCAD and Autodesk Revit to create detailed...
- ...What You’ll Do As the Head of Project Management, you will lead the regional Project Management and SaaS function responsible for delivering high-impact digital advertising campaigns and implementations at scale. You will oversee the team responsible for end-to-end...
- ...resources. Supervise administrative staff and coordinate training programs. Implement office policies and procedures. Assist in project management and support various departments. Maintain records and ensure compliance with regulations. Serve as the point...
- ...meteoric growth. We never question company progress towards the quarterly and yearly goals because you keep real-time metrics for all projects. ~ You’re aware of new software and can look at current systems and identify how to automate tasks a company has been doing...
- ...for how we operate and what we value in our team members. What This Role Is About: Coordinates and manages described projects and initiatives through successful completion of the desired results. Responsibilities include communicating all project needs to...
- ...ABOUT THE ROLE At Pandoblox, The Project Manager plays a central role in coordinating both client and internal projects, with particular emphasis on IT Service Management (ITSM) engagements — including Help Desk and managed services delivery. This role sits at the intersection...
- ...updates, address questions, and gather feedback or assets Plan project scope, define deliverables, and create timelines that align... ...organization in a professional, personable, and empathetic manner Assist in writing, reviewing, and managing client proposals Support...
- ...Philippines, an Executive Recruitment firm, is partnering with an organisation in the Industrial sector to hire a Sales Manager - Project Team. This opportunity is based in the Philippines and offers an exciting leadership role for a commercially driven professional with...
- ...correspondence, reports, and presentations. Manage office supplies and equipment. Maintain filing systems and databases. Assist in project management and office organization. Support team members with administrative tasks as needed. Educational...
- ...gamification features, and seasonal mega-campaigns for the assigned project Hands-on execution of A/B and multivariate tests on landing... ...moves to pivot strategies in a highly volatile market. Assist in pulling daily or weekly performance numbers to help the team...
- ...The team always knows what's next, and you spot problems before clients do. Must Have ~4+ years in social media or content project management , including at least 2 years at an agency running multiple client accounts at the same time. ~ A system. You can...
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Project Assistant. Be the first to apply!
